Student & Academic Services Coordinator

Stanford University's
Bing Overseas Studies Program (BOSP)provides undergraduate students with immersive international learning experiences that extend Stanford's academic mission beyond the home campus. Through its program in
Cape Town, South Africa
, Stanford offers students the opportunity to engage deeply with the country's history, culture, communities, and contemporary social and economic landscape while continuing their Stanford education.

The South Africa program combines rigorous academics with experiential learning and meaningful engagement with the local community. Students are encouraged to broaden their perspectives, develop greater intercultural understanding, and explore South Africa within its regional and global context.

Staff supporting Stanford's presence in South Africa play an important role in creating a welcoming, well-organized, and enriching experience for students. Working in partnership with colleagues in South Africa and at Stanford's home campus in California, the team supports academic programming, student experiences and well-being, local operations, and community engagement while advancing Stanford's commitment to transformative global education.

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The Student & Academic Services Coordinator is responsible for daily operations for the Bing Overseas Studies Program in Cape Town by providing administrative and logistical coordination across academics, student services, housing and office operations. The role requires adaptability, including availability to assist with excursions and to work hours aligned with program requirements. This position reports to the Director

• Responsible for day-to-day academic operations, including course schedules, classroom logistics, enrolment records, and preparation of academic materials
• Coordinate academic calendars, meetings, excursions, and faculty logistics.
• Maintain academic records, course documentation, and shared resources in alignment with program procedures. Manage student access to learning platforms, project management tools, and shared digital resources
• Provide administrative support for visiting faculty and local lecturers as neede
• Provide administrative support for student services, including maintaining student records, and tracking deadlines.
• Manage logistics for site visits, field trips, presentations, and events
• Serve as a first point of contact for routine student questions and elevate issues as appropriate.
• Assist with preparation of reports, presentations, and program materials.
• Execute program orientations and safety briefings.
• Maintain housing inventories, room condition reports, and maintenance request logs.
• Oversee administrative office operations, including mail handling, data entry, reporting, and procurement of office supplies, ensuring efficiency and compliance with Stanford standards.

• Manage and maintain the program’s digital platforms, including webpages, databases, and shared resources, ensuring they align with program objectives.
• Develop and implement content strategies for social media to enhance recruitment and engage program participants, while monitoring trends and adjusting strategies as needed.
• Maintain relationships with student ambassadors to extend digital reach and foster engagement across platforms
• Create high-quality digital content in collaboration with students, staff, and faculty, including takeovers, visual media, and testimonials.

• Provide comprehensive oversight of student housing operations, ensuring residential facilities meet program standards for safety, functionality, and student wellbeing.
• Manage housing inventory, including furniture, appliances, and equipment.
• Oversee housing placement based on student needs and preferences.
• Coordinate housing orientation programming in conjunction with residence staff.
• Manage systems for logging and resolving housing maintenance issues in a timely manner.
• Coordinate the housing administration, including room rosters, move-in and move-out tracking, and housing communications.
• Establish and…