Executive Personal Assistant

About the job Executive Personal Assistant

We are seeking an extremely proficient, highly organised, and proactive Executive Personal Assistant to provide world-class support to a busy Chairman. This is not a traditional administrative role, it is a strategic position for someone who thrives in a fast-paced environment, anticipates needs before they arise, and operates with absolute professionalism, discretion, and efficiency. The successful candidate will become a trusted right hand to the Chairman, managing priorities, coordinating complex schedules, handling confidential information, and ensuring the seamless execution of both business and personal commitments.

Key Responsibilities:

• Manage an ever-changing and demanding executive calendar, prioritising meetings and commitments.
• Coordinate local and international travel, including flights, accommodation, visas, and detailed itineraries.
• Prepare meeting agendas, presentations, reports, and briefing documents.
• Screen calls, emails, and correspondence, ensuring prompt and appropriate responses.
• Act as the primary point of contact between the executive and internal and external stakeholders.
• Coordinate executive meetings, board meetings, and strategic planning sessions.
• Prepare minutes, action plans, and follow up on outstanding tasks.
• Manage confidential documents, contracts, and sensitive information with the highest level of discretion.
• Assist with project coordination and ensure deadlines are met across multiple initiatives.
• Liaise with clients, suppliers, and senior executives while maintaining exceptional professional standards.
• Anticipate the executive's needs and proactively resolve issues before they arise.
• Manage competing priorities while maintaining meticulous attention to detail.
• Organise events, functions, and corporate engagements.
• Track key deliverables and ensure accountability across stakeholders.
• Coordinate personal appointments and commitments where required.
• Handle special projects and ad hoc requests efficiently and professionally.
• Provide seamless support that enables the executive to focus on strategic priorities.

Personal Attributes:

• Minimum of 8–10 years' experience supporting senior executives, CEOs, or directors.
• Proven experience managing complex diaries, travel arrangements, and executive-level administration.
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Strong business writing, reporting, and presentation skills.
• Experience working in a fast-paced corporate environment will be highly advantageous.
• Operates with complete confidentiality and unquestionable integrity.
• Is exceptionally organised and can manage multiple priorities without missing deadlines.
• Thinks ahead, solves problems independently, and requires minimal supervision.
• Remains calm and professional under pressure.
• Has outstanding communication and interpersonal skills and can engage confidently with senior executives and high-profile stakeholders.
• Takes ownership and consistently delivers work of the highest standard.