People & Culture Specialist

Emeris, Newlands Campus has a vacancy for a People & Culture Specialist.

Campus Head

The People & Culture Specialist provides first-line People & Culture support at campus level, ensuring seamless delivery across the full Hire-to-Retire employee lifecycle in alignment with organisational goals, compliance standards, and best practice. This role acts as a trusted advisor and operational driver for line managers and employees, while supporting the broader People & Culture function through projects, reporting, and continuous improvement initiatives.

• Manage the end-to-end recruitment process for your site(s).
• Workflow and review ATRs; conduct hiring plan discussions with Hiring Managers; prepare and maintain recruitment.
• Partner with Hiring Managers to ensure job descriptions are current, accurate, and aligned to role and culture; use JDs as the basis for attraction and selection.
• Advertise roles internally and externally; support shortlisting and guide/coach Hiring Managers to conduct competency-based interviews effectively (excluding SMT level); attend interviews where appropriate.
• Arrange video interviews, psychometrics, and checks (MIE, references); highlight and resolve any red flags identified during interviews or reference reviews before progressing.
• Provide candidate care (feedback, regret notifications, query handling) to protect employer brand.
• Prepare contracts and addendums post-approval and ensure accurate onboarding handover.
• Maintain recruitment trackers, build talent pipelines for critical roles, and collaborate on employer branding initiatives.
• Utilise job boards, social media, and professional networks to source and engage talent.
• Mentor the campus People & Culture Consultant on recruitment processes.
• Contribute content for recruitment newsletters (EVP, vacancies, success stories) in collaboration with Marketing.
• Ensure PoPIA compliance: securely store all recruitment documentation (interview guides, competency notes, checks) within ATS/HR systems for audit and fairness.

• Ensure all new employees are loaded on the Onboarding/HR Engagement App prior to their start date, with payroll documentation completed on time. Where the App cannot be used, manage the manual payroll process in line with payroll deadlines and audit checklists.
• Review, quality check, and upload all employee documentation into SharePoint within the first month, ensuring accurate file naming and secure storage.
• Ensure that the IT requirements are arranged and set up before the new employees’ date of engagement (i.e. desktop or laptop is set up, email account is set up, internet and all access have been granted etc, before the new employee starts).
• Send a professional welcome email with key information (dress code, parking, team details, start time, etc.) and notify the campus of new joiners. Personally welcome employees on their first day and guide them to their workspace.
• Prepares the induction pack for each new employee for their first day, including a welcome letter with pertinent campus and company information, organisation structures, campus administration processes, birthday lists, expense claims, link to the Online employee handbook and company Intranet, policy acknowledgement form, induction schedule, Protection of Personal Information Act Training information, branded gifts and calendar etc. as per the Induction pack checklist.
• Set reminders to follow up on the probation review documents for new staff after each 30-day milestone has passed and checks that the forms have been completed to standard and flags any concerns or action items with the Business Partner:
  People & Culture.
• Review each probation review to check that it has been fully completed, all queries are dealt with, they have been signed by the employee and line manager and that any concerns are highlighted and addressed and upload the completed probation reviews into your respective Campus HR Data MST Folder.
• Manage probation governance: set reminders for 30/60/90-day milestones; review completeness and quality; elevate concerns to the Business Partner:
  People & Culture; upload final reviews to Campus HR Data (MST).
• Own the onboarding experience: implement buddy systems, welcome touchpoints, and check-ins to drive engagement and retention.
• Conduct the campus HR induction process with all new employees.
• Support the line manager in arranging training plans for new campus staff and documenting and storing these plans accordingly.
• Adheres to the provisions of the Protection of Personal Information Act (PoPIA) in all matters relating to the onboarding of new employees and the associated HR and payroll administration.

• Execute national People & Culture training/wellbeing initiatives on campus.
• Partner with the campus Senior Management Team in assessing and gathering all information related to the training and…