HR​/Payroll Administrator

One of our clients based in Tokai - Automotive Industry they are looking for a HR Payroll Administrator will be responsible for accurately processing payroll and providing administrative support across Human Resources functions. This role ensures compliance with labour legislation, maintains employee records, supports recruitment and onboarding processes, and serves as a point of contact for payroll and HR-related queries.

Requirements

Education & Qualifications

• Diploma or Degree in Human Resources, Payroll, or related field.
• Payroll certification or training (advantageous).

Experience

• 2–4 years’ experience in payroll and HR administration.
• Experience using payroll and HR systems.
• Valid driver’s license (advantage)

Knowledge

• Payroll processes and statutory requirements.
• Basic labour legislation.
• HR administration best practices.

Key Responsibilities

Payroll Administration

• Process monthly/weekly payroll accurately and within deadlines.
• Capture and verify employee hours, overtime, leave, deductions, and allowances.
• Maintain payroll records and ensure data integrity.
• Administer statutory deductions and submissions (PAYE, UIF, SDL, etc.).
• Reconcile payroll reports and resolve discrepancies.
• Issue payslips and payroll-related reports.
• Respond to employee payroll queries professionally and timeously.

HR Administration

• Maintain accurate employee files (physical and electronic).
• Administer employee contracts, letters, and HR documentation.
• Support recruitment processes (posting vacancies, scheduling interviews, reference checks).
• Facilitate onboarding and offboarding processes.
• Maintain leave records and attendance registers.
• Assist with performance management documentation.
• Support disciplinary and grievance processes administratively.
• Update HR systems with employee changes (promotions, terminations, transfers, salary changes).

Compliance & Reporting

• Ensure compliance with labour legislation and company policies.
• Assist with audits by providing required HR and payroll documentation.
• Prepare monthly HR and payroll reports.
• Maintain confidentiality of employee information at all times.

General Administration

• Handle HR and payroll correspondence.
• File and archive documents according to company standards.
• Provide general HR support to management and employees.

Skills & Competencies

• High level of accuracy and attention to detail.
• Strong organisational and time-management skills.
• Excellent communication (verbal and written).
• Strong computer literacy (MS Excel, Word, HR/Payroll systems).
• Ability to handle confidential information discreetly.
• Problem-solving and analytical skills.
• Ability to work under pressure and meet deadlines.

Personal Attributes

• Professional and ethical.
• Reliable and dependable.
• Proactive and self-motivated.
• Service-oriented mindset.
• Strong interpersonal skills.