Compliance Officer Jnr HR Professional​/HR Graduate

Position: Compliance Officer - (Jnr HR Professional / HR Graduate)
SD Recruitment (Pty) Ltd is a Medical Recruitment Company operating 24/7, providing healthcare staffing solutions across South Africa.
The Compliance Officer plays a critical role in ensuring that all Healthcare Professionals (specifically Nurses) meet internal and external compliance standards prior to placement at client facilities.
This role is ideally suited to an HR graduate (BTech HR / BCom HR), with or without 1 year of experience, who has a strong interest in HR administration, employee lifecycle management, regulatory compliance, and personnel file management.
The Compliance Officer serves as the central point of coordination between candidates, Medical Consultants, Payroll, and Clients to ensure accurate onboarding, document control, and adherence to legislative and organizational requirements.

Recruitment & Onboarding

• Placing adverts for vacancies via the CRM, job portals, and social media platforms when required.
• Conducting initial screening of candidates in line with compliance and job specifications.
• Guiding candidates through onboarding, documentation submission, and HR compliance requirements.
• Scheduling candidate appointments for document submission, assessments, and orientation in collaboration with relevant departments.
• Ensuring employment contracts and onboarding packs are accurately completed prior to commencement.
• Facilitating induction processes in collaboration with Clinical and HR departments.
• Assisting with recruitment drives and database growth initiatives.

Compliance & HR Administration

• Obtaining, reviewing, and verifying all mandatory compliance documents in line with healthcare regulatory requirements.
• Ensuring all personnel files meet internal audit and legal standards.
• Conducting background checks, reference checks, and qualification verifications.
• Monitoring expiry dates of registrations and compliance documentation.
• Ensuring candidates are fully compliant on Worklive and internal systems prior to placement.
• Performing internal audits on files to ensure quality assurance and accuracy.
• Liaising with Medical Consultants and Support teams regarding outstanding documentation.
• Assisting with urgent placements by prioritizing compliance clearance.

CRM & Data Management

• Capturing and maintaining accurate candidate data on the CRM system.
• Uploading and verifying documentation on the relevant profiles.
• Maintaining up-to-date compliance and registration status records.
• Recording all candidate interactions and compliance updates.
• Flagging discrepancies and ensuring corrective action is taken.
• Using CRM reporting tools to track compliance turnaround times and file completeness.

HR & IR Support

• Maintaining strict confidentiality of employee and client information.
• Supporting Compliance-related administrative processes.
• Assisting with employee documentation, disciplinary documentation support, and general queries where required.
• Ensuring adherence to company policies and labour legislation principles.

Payroll Coordination

• Ensuring onboarding packs are accurately completed and submitted to Payroll.
• Liaising with Payroll regarding new starters and compliance confirmations.
• Ensuring documentation required for payment processing is complete and accurate.

Client & Internal Relations

• Delivering a professional and service-orientated experience to candidates and internal stakeholders.
• Liaising with internal departments (Payroll, Sales, Clinical, Operations) to ensure seamless placement processes.
• Providing accurate compliance clearance updates to Medical Consultants.
• Responding to queries timeously and ensuring same-day turnaround where possible.
• Promoting the company brand through professional communication and social media engagement where required.

Reporting & Feedback

• Providing regular feedback to the Compliance HOD / Manager on:
• Number of candidates cleared within required time frames.
• Accuracy and completeness of compliance files (Quality Assurance).
• Audit findings and corrective actions taken.
• Process improvement recommendations.
• Compliance turnaround times and bottlenecks identified.

Minimum Requirements

• Matric (Grade 12)
• BTech HR / BCom HR Degree (Completed)
• 0 – 1 year experience in HR Administration / Compliance / Recruitment (advantageous but not required)
• Strong understanding of HR processes and employee lifecycle administration
• Excellent communication and interpersonal skills
• Strong attention to detail and organisational skills
• Ability to multitask and meet deadlines in a fast-paced environment
• Proactive problem-solving ability
• Computer literacy (MS Office & CRM systems)
• Ability to work independently and within a team
• Valid driver’s license
• Own reliable transport