Transfers Conveyancing Secretary; Junior & Senior

Introduction

A well-established and reputable law firm specialising in conveyancing is seeking Junior and Senior Conveyancing Secretaries to join their dynamic team based in the Northern Suburbs of Cape Town.

This opportunity is ideal for experienced conveyancing professionals who thrive in a fast-paced legal environment and can manage multiple property transfer files while delivering a high standard of administrative and client support.

Role Overview

The successful candidates will provide comprehensive secretarial and administrative support within the conveyancing department, primarily focusing on residential and commercial property transfers. You will act as a key liaison between attorneys, clients, estate agents, banks, and third parties while ensuring efficient file management and accurate processing of transactions.

Key Responsibilities

• Managing conveyancing transfer files from instruction through to registration
• Handling high volumes of conveyancing matters simultaneously
• Liaising with clients, estate agents, banks, and third parties
• Preparing and processing conveyancing documentation
• Updating clients and stakeholders on transaction progress
• Maintaining accurate records and compliance with conveyancing procedures
• Providing administrative and secretarial support to conveyancers and attorneys
• Ensuring deadlines and registration timelines are met

Minimum Requirements

Junior Conveyancing Secretary

• Minimum 2+ years’ experience in a conveyancing transfers environment
• Ability to manage approximately 30 active files

Senior Conveyancing Secretary

• Minimum 5+ years’ experience in a conveyancing transfers role
• Ability to manage 60+ active files

Requirements (Both Levels)

• Matric certificate (non-negotiable)
• South African citizen
• Experience working within a conveyancing law firm environment
• Proficiency in the following systems (non-negotiable):
  • Ghost Convey
  • Lexis Convey
  • Stordoc
  • E4 Training
• Excellent communication skills in Afrikaans and English (written and verbal)
• Strong organisational skills with the ability to work under pressure
• High attention to detail and accuracy
• Ability to manage multiple priorities and meet strict deadlines

Advantageous

• Relevant legal or conveyancing qualification

What We’re Looking For

• Professional and mature individuals
• Strong administrative and coordination skills
• Ability to work independently and as part of a team
• Client-focused approach with excellent interpersonal skills
• High levels of confidentiality and professionalism

Remuneration

Market Related salary depending on experience

Interested?

Apply online

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