Office Administrator- Continuous Post

Administrative Support Specialist

The starting wage for this position is listed above. This position is represented by ACsE/IEA-NEA:
Associate of Civil Service Employees. For more information regarding salary and other details please visit: labor relations.siu.edu/labor-contracts/.

Employees in positions allocated to this level of the series work under administrative direction and in support of a major academic or administrative unit. They are responsible for initiating and coordinating the office support functions required for the effective implementation of administrative policies of the unit. Duties require extensive knowledge of the organization, programs, policies, and procedures of the unit and the institution and the ability to operate computer systems, using word processing, database, and software packages.

Answers inquiries and resolves problems that require the interpretation, explanation, and justification of administrative and programmatic policies and procedures;

Receives incoming mail and responds to items as appropriate; this may require interpretation, explanation, or defense of unit policies, guidelines, or functions;

Composes correspondence and other documents that require the synthesis or integration of a variety of subject areas or the summation of the individual contributions of staff members or sub-units; transcribes written material that is highly technical and confidential in nature;

Maintains an overall awareness of organizational activities of import or impact to the designated member(s) of the unit staff and the unit;

Coordinates and expedites necessary actions regarding organizational activities and travel;

Participates in the analysis, design, and implementation of office information systems; develops and implements procedures and recordkeeping systems to support the administrative functions performed by the unit;

Conducts extensive research assignments involving the evaluation, selection and compilation of information from a wide variety of sources; prepares reports which require the synthesis or integration of a variety of subject areas or the summation of the individual contributions of staff members or sub-units; assists investigators with proposal preparation;

Authorizes fiscal transactions and keeps management informed of overall financial position: reviews and monitors fiscal transactions and accounts of a major unit with responsibility for overall control.

Prepares reports and budget projections;

Represents the designated member(s) of the unit staff or the unit at meetings and conferences;

Serves as a resource person for staff of external units;

Directs and coordinates all administrative support functions of a unit with full accountability for the results produced; analyzes work requirements for administrative support staff and establishes operating guidelines;

Performs duties listed in the lower level of this classification series;

Performs other related duties as assigned.

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Tips for Completing a Civil Service Application: 1. To be eligible for the role, ensure that your application includes a complete and detailed employment history that highlights your relevant full-time and part-time work experience, including start and end dates of employment.

2. Relevant part-time work experience will count towards the qualifications for this position and will be converted to full-time equivalence to calculate the total length of experience.
3. Upload all official transcripts to meet the educational requirements. If the job description specifies a minimum number of college hours, transcripts are mandatory for the successful processing of your application.
4. Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application, unless the same proof has already been submitted in a previous application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB
22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). 5. After the position has closed, your application and supporting materials will be reviewed to determine if you meet the minimum qualifications, including any specialty factors associated with this position. Those who qualify will move forward for Civil Service Examination/Testing.
6. Please monitor your e-mail for further information regarding your application. Emails will be generated from  7. For more information on Civil Service classifications, please visit the SUCSS web site inois.gov About Civil Service Examination/Testing: The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than…