Office Coordinator

Location:

Carbondale, IL Shift: 8:30am-5:00pm Time Type:
Full-Time Facility/Clinic Name:
Memorial Hospital of Carbondale

• Responsible for providing administrative and clerical support essential to efficient organization of assigned department(s).

• High school to Associates Degree, level dependent pref.

• N/A

• Technical
  
  Experience:
  
  1 to 5 years, level dependent preferred
• Strong ability to manage multiple tasks, prioritize work, and maintain detailed records.
• Excellent written and verbal communication skills to interact with internal teams and external parties.

• Meticulous attention to detail to ensure accuracy in contract documentation and record keeping.
• Familiarity with contract management systems, Microsoft Office Suite, and other relevant software.
• Ability to work effectively as part of a team and collaborate with various departments.
• Understanding basic legal terminology and contract principles.

• Greets visitors, answers telephones, and relays messages to appropriate staff members.
• Deals discretely with sensitive, confidential information concerning professional affairs, personal performance of staff and confidential information concerning department and/or system affairs, information contained in minutes, letters and other documents.
• Establish, and revise filing system. Classify, sort and file correspondence, records, and other documents.
• Coordinate & schedule all activities related to meetings, conferences, appointments, travel arrangements & maintain supervisor’s calendar.
• Prepare correspondence, memos, reports, minutes, agendas, etc. Proof all typed materials, make corrections and recommended changes.
• Fax, photocopy and distribute material as directed.
• Sort and distribute department mail. Open, sort, review and prioritize mail. Bring priority items to supervisor’s attention.
• Assist in preparing and maintaining department budget and participates in day-to-day fiscal decisions.
• Maintain departmental equipment and supplies. Order supplies/materials as needed within allotted budget.

• Contract Management:
  Assisting in the collection, tracking, and routing of contracts.
• Record Keeping:
  Maintaining electronic and physical contract files, updating databases, and ensuring accurate record keeping.
• Compliance:
  Ensuring contracts comply with legal requirements, company policies, and other relevant regulations.
• Communication:
  Serving as a point of contact for inquiries related to contracts and facilitating communication between stakeholders.
• Document Preparation:
  Assisting with the preparation and review of contract documents, including standard agreements and amendments.
• Data Management:
  Maintaining and updating contract management systems and databases.
• Reporting:
  Assisting with the preparation of reports on contract activities, milestones, and deadlines.

Compensation (Commensurate with experience): $17.18 To $25.77

We are an Equal Opportunity Employer including individuals with disabilities and protected veterans.

For questions or more information about our openings, please email SIH Careers.

We are excited you are here and are proud to offer experiential learning opportunities for students at every stage of career development.

As a student at SIH, you will see first-hand how the work we are doing supports OUR MISSION: to improve the health and well-being of all the people in the communities we serve.

Your future is bright, and we are honored that you chose SIH to be part of your career journey.

The SIH Scholarship Program brings together college scholarship money with hands-on work opportunities. Qualified applicants are eligible for money to cover tuition, lab fees, books, and educational supplies.

Begin a rewarding career in healthcare as a Phlebotomy Technician! The SIH Phlebotomy Program allows you to begin working in as few as nine weeks!