Office Manager- Continuous Post (2026

Description

The starting wage for this position is listed above. This position is represented by ACsE/IEA-NEA:
Associate of Civil Service Employees. For more information regarding salary and other details please visit: (Use the "Apply for this Job" box below)./

Employees in positions allocated to this level work under direction to provide staff assistance for a major campus/university department. They function as an agent of the unit or organization by performing highly specialized administrative support  knowledge of the organization, programs, policies, and procedures of the unit is essential to the performance of theduties, along with the ability to use good judgment, the ability tooperate computer systems, using word processing, database, and software packages, and to exercise discretion in handling sensitive and confidential information.

• relieves the designated member(s) of the unit staff of numerous personal contacts and determines an appropriate course ofaction;
• reviews incoming mail for the designated member(s) of the unitstaff, selects and responds to items within the scope of responsibility;
• keyboards documents containing confidential or sensitive information; transcribes and/or records confidential or sensitive information; independently composes and provides drafts of correspondence, memos, and reports that represent the position(s) of the designated member(s) of the unit staff;
• establishes and revises the calendar(s) of the designated member(s) of the unit staff, informing him/her/them of impending engagements;
• coordinates logistical arrangements relating to conferences and meetings, and prepares necessary materials and travel for the designated member(s) of the unit staff;
• establishes and maintains the confidential records and files of the designated member(s) of the unit staff;
• maintains records of unit fiscal transactions involving a varietyof accounts and provides advice regarding the appropriateness of requested expenditures;
• assists in the creation of publications for internal and external audiences (brochures, posters, letterhead, websites, social media accounts, etc.);
• attends meetings as a delegate for the designated member(s) of theunit staff when requested;
• researches as requested and reports information which requires the evaluation of sources or the application of regulations and procedures to specific cases;
• establishes and maintains inventory records, conducting periodic checks for inventory control purposes;
• anticipates and responds to the detailed office support needs ofthe designated member(s) of the unit staff through the independent performance of lower level duties or supervision of assigned staff;
• plans, organizes, assigns, and reviews the work of the unit'sadministrative support staff and participates in their selection,training, and evaluation; coordination of searches;
• provides information to students regarding the major/minor program,such as the application process, scheduling classes, graduation requirements, etc.;
• performs duties listed in the lower level of this classification series;
• performs other related duties as assigned.

• High school diploma or equivalent.
• Two (2) years (24 months) of work experience comparable to thethird level of this series.

Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the startdate for this position.

The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of application materials is required from applicants that qualify to take the exam. If you meetthe minimum required qualifications for this position, your application will move forward for examination/testing in which youwill receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score.

This score will be emailed to the email address noted on your application. After the Final date to receive applications,the names within the top three scores will be referred to the department for interview.

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