Program Coordinator- Events & Outreach

Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

• Plans and assists in coordinating various University events and programs, including but not limited to, catering and scheduling contracts; design and productions of invitations, programs, scripts, and presentation materials; communication with administration, faculty, students and campus guests; budget, transportation, and lodging; as well set up, attendance and breakdown at the event site.
• Takes overflow programs and events when program directors are at capacity
• Completes paperwork for SIU Foundation accounts and payments.
• Assists in the development of policies and procedures, and the development of a strategic plan for the area of University Events. Supports the proper use of guidelines, which clearly define the role of the unit.
• Maintains department deadlines, responsibilities, and updates the staff and administration on policies and procedures.
• Assists in the development and maintenance of the websites of the department.
• Manages confidential information, including personnel, institutional and historical documents. Maintains a strict level of confidentiality inherent to the privacy of student information, and donor/alumni information.
• Coordinates the maintenance of University event records for business and /or fiscal operations.
• Liaison between various departments and provides information to administration, faculty, and staff. Also assists students, parents, and others with questions.
• Completes final copies of documents and communication for administration, proofreading as needed. Distributes as directed.
• Assists with compilation of database information from campus systems necessary for effective planning, development, and implementation of University event needs.
• Utilizes appropriate computer software packages that are necessary for effective planning, development, and implementation of event needs. Reformats and converts as appropriate, database files received from other units.
• Coordinates and manages schedules in the Events and Outreach office, sends invitations for meetings and events.
• Demonstrates a willingness to work a schedule that may require time after normal business hours to facilitate the production of events.
• Coordinates travel and itineraries for dignitaries, alumni, donors and other campus guests.
• Attends meetings to represent the department.
• Maintains a process of quality control and develops a desktop manual for responsibilities managed by the position.
• Maintains a positive working relationship with staff and constituents and demonstrates a willingness to develop new skill sets.

1. Bachelor's degree.

2. One (1) year (12 months) of professional work experience in customer service, administrative support, office operations, and/or program support.

Note:

Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.

Tips for Completing a Civil Service Application: