Program Coordinator- Events & Outreach

Description

Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

• Plans and assists in coordinating various University events and programs, including but not limited to, catering and schedulingcontracts; design and productions of invitations, programs,scripts, and presentation materials; communication with administration, faculty, students and campus guests; budget,transportation, and lodging; as well set up, attendance and breakdown at the event site.
• Takes overflow programs and events when program directors are atcapacity
• Completes paperwork for SIU Foundation accounts and payments.
• Assists in the development of policies and procedures, and the development of a strategic plan for the area of University Events.
  
  Supports the proper use of guidelines, which clearly define therole of the unit.
• Maintains department deadlines, responsibilities, and updates thestaff and administration on policies and procedures.
• Assists in the development and maintenance of the websites of the department.
• Manages confidential information, including personnel,institutional and historical documents. Maintains a strict level of confidentiality inherent to the privacy of student information, anddonor/alumni information.
• Coordinates the maintenance of University event records for business and /or fiscal operations.
• Liaison between various departments and provides information toadministration, faculty, and staff. Also assists students, parents,and others with questions.
• Completes final copies of documents and communication for administration, proofreading as needed. Distributes as directed.
• Assists with compilation of database information from campussystems necessary for effective planning, development, and implementation of University event needs.
• Utilizes appropriate computer software packages that are necessary for effective planning, development, and implementation of eventneeds. Reformats and converts as appropriate, database filesreceived from other units.
• Coordinates and manages schedules in the Events and Outreachoffice, sends invitations for meetings and events.
• Demonstrates a willingness to work a schedule that may requiretime after normal business hours to facilitate the production ofevents.
• Coordinates travel and itineraries for dignitaries, alumni, donorsand other campus guests.
• Attends meetings to represent the department.
• Maintains a process of quality control and develops a desktopmanual for responsibilities managed by the position.
• Maintains a positive working relationship with staff andconstituents and demonstrates a willingness to develop new skillsets.

Note:

Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.

Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the startdate for this position.

Sponsorship for Work Authorization is not available. For more information visit (Use the "Apply for this Job" box below)..php