Accountant II - Carbondale Job Carbondale area,Illinois USA,Finance & Banking

Position: Accountant II - Carbondale (0011)

This position is responsible for a broad range of activities essential to assisting the Family Medicine Administrator of the SIU Family Medicine Residency Program-Carbondale. This position performs duties of specialized nature involving a variety of fiscal management duties required to accurately maintain and monitor expenditures, contracts, revenue, grants, budgets of the SIU Family and Community Medicine-Carbondale.

Contracts/Cost Report/ Purchasing/Grants/Accounting 95%

Prepares draft of subcontracts. Maintains contract flow sheet to track all contracts for signatures until they are completed.
Prepares contract review sheets for buying and selling contracts.
Maintains and monitors files for Memorandums of Understanding, Business Associate, Affiliation, Contractual Revenue Agreements, and maintenance agreements.
Responsible for sending monthly invoices for services rendered by faculty to outside agencies for all contract accounts and keeping payment records.
Responsible for contacting contractors for collection of unpaid accounts.

Purchasing

Serves as departmental buyer and receiver.

Serves as Manager for SIU P-card and SIU P&S P-card.

Creates purchase revisions both in SOM and HC accounts when required, staying within purchasing guidelines.

Prepares Faculty Associates agreements and gathers required documents, then creates and submits purchase requests.

Responsible for preparing and coding a variety of AIS and Foundation Forms, including purchasing forms, travel vouchers, budget forms, property control forms, collection reports, vendor payment forms, etc.

Responsible for getting bids from vendors for cost estimates and comparisons for goods and services, including items to be purchased with the procurement card, and presents information to Administrator for approval.

Verifies invoice amounts and proceeds with obtaining adjustments when there are discrepancies.

Prepares correspondence for fiscal officer's signature.

Uses AIS to look up information about the date, vendor, amount, method of payment, return check date, etc.

Maintains and monitors files for all external and internal vendors for all budget purposes.

Accounting

Prepares Accounts Receivable quarterly reports, accrual, referral, and Unrelated Business Income (UBI) annual reports.

Assists in preparing annual and semi-annual budgets.

Responsible for maintaining inventory for clinic locations, performing physical inventory counts, and preparing documentation to transfer, surplus, or store equipment as directed.

Reconciles all accounts, including revenue, expenses, and payroll, to AIS FAR reports and Foundation monthly reports, noting apparent errors or inconsistencies.

Reviews recorded financial transactions for compliance with university, state, and federal policies and rules, reporting discrepancies to the Family Medicine Administrator.

Communicates with the Bursar department for access to and service of the Ipay Bursar system.

Examines accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.

Maintains and reconciles department P-card purchases.

Creates expenditure and deposit correction forms to maintain accuracy in accounting records.

Monitors accounts and keeps the fiscal officer informed of overall financial condition; prepares revenue and expense reports, budget projections, and maintains subsidiary ledgers.

Uses AIS to run FAR monthly reports as needed, bi-weekly, semi-monthly, and monthly payroll reports.

Answers questions and assists with travel guidelines, purchasing guidelines, budgets, accounts payable, etc.

Routinely manages and reconciles cash accounts and assists in financial analysis procedures.

Creates monthly contribution and expense entries into and out of the Foundation Account for each Faculty member.

Maintains an expense spreadsheet as requested by Administrator.

Grants

Assists in developing grant budgets and their justifications to present information to Administrator.

Assists in balancing and submitting the grant budget.

Assists in the preparation of revenue, expense reports, and budget projections for grant applications.

Monitors accounts and…


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