Accountant II - Carbondale Job Carbondale area,Illinois USA,Finance & Banking

Position: Accountant II - Carbondale (0011)

Description

This position is responsible for a broad range of activities essential to assisting the Family Medicine Administrator of the SIU Family Medicine Residency Program-Carbondale. This position performs duties of specialized nature involving a variety of fiscal management duties required to accurately maintain and monitor expenditures, contracts, revenue, grants, budgets of the SIU Family and Community Medicine-Carbondale.

Examples of Duties

Contracts/Cost Report/ Purchasing/Grants/Accounting 95%

Contracts

Prepares draft of subcontracts. Maintains contract flow sheet to track all contracts for signatures until they are completed.

Prepares contract review sheets for buying and selling contracts.

Maintains and monitors files for Memorandums of Understanding, Business Associate, Affiliation, Contractual Revenue Agreements, and maintenance agreements.

Responsible for sending monthly invoices for services rendered by faculty to outside agencies for all contract accounts and keeping payment records.

Responsible for contacting contractors for collection of unpaid accounts.

Purchasing

Serves as departmental buyer and receiver

Serves as Manager for SIU P-card and SIU P&S P-card

Creating Purchase revisions both in SOM and HC accounts when required staying within purchasing guidelines

Prepares Faculty Associates agreements and gathering required documents and then creating and submitting purchase request.

Responsible for preparing and coding a variety of AIS and Foundation Forms, including: purchasing forms, travel vouchers, budget forms, property control forms, collection reports, vendor payment forms, etc.

Responsible for getting bids from vendors for cost estimates and comparisons for goods and services, including on items to be purchased with the procurement card. Presents information to Administrator for approval.

Verifies invoice amounts and proceeds with obtaining adjustments when there are discrepancies.

Prepares correspondence for fiscal officer's signature.

Using AIS to look up information about the date, vendor, amount, method of payment, date of return check, etc.

Maintains and monitors files for all external and internal vendors for all budget purposes

Accounting

Prepares Account Receivable quarterly reports, accrual, referral, and Unrelated Business income (UBI) annual reports

Assists in preparing annual and semiannual budgets.

Responsible for maintaining inventory for clinic locations, performing physical inventory count and prepare documentation to transfer, surplus or store equipment as directed.

Responsible for reconciling all accounts including revenue, expenses, and payroll to AIS FAR reports, and Foundation monthly reports, noting apparent errors or inconsistencies.

Review recorded financial transactions for compliance with university, state, and federal policies and rules, reporting discrepancies to the Family Medicine Administrator

Communicates with Bursar department for access and service of the Ipay Bursar system

Examines accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards

Maintains and reconciles department P-card purchases.

Create expenditure and deposit correction forms to maintain accuracy in accounting records

Monitor accounts and keep fiscal officer informed of overall financial condition; prepare revenue and expense reports and budget projections, and maintains subsidiary ledgers

Using AIS to run FAR monthly reports as needed, Bi-weekly, Semi-Monthly, and Monthly payroll reports

Answers questions and assist with travel guidelines, purchasing guidelines, budgets, accounts payable, etc.

Routinely manages and reconciles cash accounts and assists in financial analysis procedures

Create monthly contribution and expense into and out of Foundation Account for each Faculty member

Maintain expense spreadsheet as requested by Administrator

Grants

Assists in developing grant budgets and their justifications to present information to Administrator.

Assist in balancing and submitting grant budget

Assist in preparation of revenue, expense reports and budget projections for grant applications

Monitor accounts and…


Increase/decrease your Search Radius (miles)



Job Posting Language