Elementary Secretary - LeTort

Elementary Secretary - Le Tort

$15.64/hr –37.5hrs/wk (207 Days)

Building:
LeTort Elementary School

Requirements:
Act 24 Arrest/Conviction Certification;
Act 34 Criminal Clearance;
Act 151 Child Line Clearance;
Act 114 FBI Fingerprinting Security Clearances;
Act 168 Sexual Misconduct/Abuse Disclosure Release and Safe Schools Training

Essential Functions Employee must have the ability to perform the following essential functions with or without reasonable accommodations:

Section A:
Performance Responsibilities

1. Daily Building Operations:
Oversee daily building operations to ensure the smooth and efficient functioning of the building. Responsibilities may include, but are not limited to:

• Ensure classrooms are appropriately covered
• Manage and assign building substitutes and day-to-day substitutes
• Assign and track class coverages and payments
• Support coverage of counseling and nurse offices (elementary-specific)
• Communicate updates and changes from service providers (transportation, food service, etc.)
• Manage building "hallpass" system
• Manage parent notes, late arrivals, notes to class

2. Front Office Management:
Maintain oversight of front office. Responsibilities may include, but are not limited to:

• Greet and direct visitors, students and staff
• Ensure all parties adhere to visitor sign-in and sign-out procedures
• Manage volunteers, student teachers, and others to ensure appropriate clearances and paperwork
• Monitor students, family members, and other individuals in the office setting

3. Stakeholder Interactions:

• Maintain strong and supportive relationships with parents, students, and staff
• Evaluate stakeholder needs, determine urgency, and make decisions on how to respond
• Serve as an initial point of contact for questions and concerns
• Triage unforeseen situations (emergency/conflict management and diffusing challenging situations)

4. Discipline System and Records:
Assist with the oversight and management of the disciplinary system. Responsibilities may include, but are not limited to:

• Process and mail discipline referrals as directed by an administrator
• Enter discipline records into the student information system
• Prepare relevant discipline letters, citation notices, etc.
• Track and update detention and suspension lists
• Track and update proctor lists and coverages
• Communicate relevant information to faculty, staff, and school police

5. Student Accounting:
Oversee functions related to student accounting. Responsibilities may include, but are not limited to:

• Maintain accurate student accounting records (registrations, transfers, withdrawals, etc.)
• Monitor student information collection (Power School, beginning of year)
• Track student enrollments across programs (in-person, CVA)

6. Daily Attendance System:
Assist with the management of attendance policies and procedures. Responsibilities may include, but are not limited to:

• Enter attendance information into the student information system in a timely manner
• Prepare and mail attendance letters (concern, medical requirement, other) as directed by an administrator
• Track student absences (tardies, unlawful days, etc.)
• Prepare attendance reports as needed

7. Building Usage:
Maintain oversight of building usage. Responsibilities may include, but are not limited to:

• Schedule and track room/building usage
• Monitor reservation of shared/common spaces
• Respond to facility concerns, inform Maintenance Department, entering tickets, assessing emergency situations

8. School Events and

Activities:

Assist with the implementation of various school events and activities. Responsibilities may include, but are not limited to:

• Maintain building schedules and calendars
• Organize and prepare for events and activities
• Schedule rooms and locations
• Prepare event materials (name tags, certificates, badges, etc.)
• Reserve transportation for school trips

9. Scheduling:
Perform scheduling tasks for supervisors/administrators. Responsibilities may include, but are not limited to:

• Schedule meetings
• Schedule teacher observations, walkthroughs, and similar activities
• Schedule special events
• Register for and schedule out-of-district events

10. Financial Responsibilities:
Assist the building administrator with financial duties.…