Anticipated 10th Grade Secretary

Anticipated 10th Grade Secretary

$15.64/hr – 37.5 hrs/wk

Building:
Carlisle High School

Requirements:
Act 24 Arrest/Conviction Certification;
Act 34 Criminal Clearance;
Act 151 Child Line Clearance;
Act 114 FBI Fingerprinting Security Clearances;
Act 168 Sexual Misconduct/Abuse Disclosure Release and Safe Schools Training

Essential Functions

Employee must have the ability to perform the following essential functions with or without reasonable accommodations:

Daily Building Operations:

• Ensure classrooms are appropriately covered
• Manage and assign building substitutes and day-to-day substitutes
• Assign and track class coverages and payments
• Support coverage of counseling and nurse offices (elementary-specific)
• Communicate updates and changes from service providers (transportation, food service, etc.)
• Manage building "hallpass" system
• Manage parent notes, late arrivals, notes to class

• Greet and direct visitors, students and staff
• Ensure all parties adhere to visitor sign-in and sign-out procedures
• Manage volunteers, student teachers, and others to ensure appropriate clearances and paperwork
• Monitor students, family members, and other individuals in the office setting

• Maintain strong and supportive relationships with parents, students, and staff
• Evaluate stakeholder needs, determine urgency, and make decisions on how to respond
• Serve as an initial point of contact for questions and concerns
• Triage unforeseen situations (emergency/conflict management and diffusing challenging situations)

• Process and mail discipline referrals as directed by an administrator
• Enter discipline records into the student information system
• Prepare relevant discipline letters, citation notices, etc.
• Track and update detention and suspension lists
• Track and update proctor lists and coverages
• Communicate relevant information to faculty, staff, and school police

Oversee functions related to student accounting. Responsibilities may include, but are not limited to:

• Maintain accurate student accounting records (registrations, transfers, withdrawals, etc.)
• Monitor student information collection (Power School, beginning of year)
• Track student enrollments across programs (in-person, CVA)
• Note:
  
  Some buildings may employ a specific "counseling secretary" or similar position.

Assist with the management of attendance policies and procedures. Responsibilities may include, but are not limited to:

• Enter attendance information into the student information system in a timely manner
• Prepare and mail attendance letters (concern, medical requirement, other) as directed by an administrator
• Track student absences (tardies, unlawful days, etc.)
• Prepare attendance reports as needed
• Note:
  
  Some buildings may employ a specific "attendance secretary" or similar position.

Maintain oversight of building usage. Responsibilities may include, but are not limited to:

• Schedule and track room/building usage
• Monitor reservation of shared/common spaces
• Respond to facility concerns, inform Maintenance Department, entering tickets, assessing emergency situations

Assist with the implementation of various school events and activities. Responsibilities may include, but are not limited to:

• Maintain building schedules and calendars
• Organize and prepare for events and activities
• Schedule rooms and locations
• Prepare event materials (name tags, certificates, badges, etc.)
• Reserve transportation for school trips

Perform scheduling tasks for supervisors/administrators. Responsibilities may include, but are not limited to:

• Schedule meetings
• Schedule teacher observations, walkthroughs, and similar activities
• Schedule special events
• Register for and schedule out-of-district events

Assist the building administrator with financial duties. Responsibilities may include, but are not limited to:

• Maintain building budgets, requisitions, purchase cards, and related processes
• Reconcile budgets and expenditures on a regular basis
• Count money, make and track deposits
• Maintain ledger accounts related to student activities

Communicate with stakeholders as required. Responsibilities may include, but are not limited to:

• Manage faculty and staff emails, announcements, and communication
• Prepare family and parent emails, letters, and communications
• Prepare student emails, letters, and communications
• Create building newsletters, if applicable

Perform general clerical duties. Responsibilities may include, but are not limited to:

• Communicate with students, families, faculty, and staff – email, phone, etc.
• Prepare, open, and distribute mail and interoffice mail
• Schedule appointments
• Prepare, file and copy documents
• Order office/building materials and supplies; maintain inventories as needed
• Place work orders for malfunctioning equipment

Complete administrative…