Anticipated 9th Grade Secretary Job Carlisle area,Pennsylvania USA,Administrative/Clerical

Anticipated 9th Grade Secretary

$15.64/hr –37.5 hrs/wk

Building:
Carlisle High School

Requirements:
Act 24 Arrest/Conviction Certification;
Act 34 Criminal Clearance;
Act 151 Child Line Clearance;
Act 114 FBI Fingerprinting Security Clearances;
Act 168 Sexual Misconduct/Abuse Disclosure Release and Safe Schools Training

Essential Functions

Employee must have the ability to perform the following essential functions with or without reasonable accommodations:

Section A:
Performance Responsibilities

Daily Building Operations:
Oversee daily building operations to ensure the smooth and efficient functioning of the building. Responsibilities may include, but are not limited to:

Ensure classrooms are appropriately covered
Manage and assign building substitutes and day-to-day substitutes
Assign and track class coverages and payments
Support coverage of counseling and nurse offices (elementary-specific)
Communicate updates and changes from service providers (transportation, food service, etc.)
Manage building "hallpass" system
Manage parent notes, late arrivals, notes to class

Front Office Management:
Maintain oversight of front office. Responsibilities may include, but are not limited to:

Greet and direct visitors, students and staff
Ensure all parties adhere to visitor sign-in and sign-out procedures
Manage volunteers, student teachers, and others to ensure appropriate clearances and paperwork
Monitor students, family members, and other individuals in the office setting

Stakeholder Interactions:

Maintain strong and supportive relationships with parents, students, and staff
Evaluate stakeholder needs, determine urgency, and make decisions on how to respond
Serve as an initial point of contact for questions and concerns
Triage unforeseen situations (emergency/conflict management and diffusing challenging situations)

Discipline System and Records:
Assist with the oversight and management of the disciplinary system. Responsibilities may include, but are not limited to:

Process and mail discipline referrals as directed by an administrator
Enter discipline records into the student information system
Prepare relevant discipline letters, citation notices, etc.
Track and update detention and suspension lists
Track and update proctor lists and coverages
Communicate relevant information to faculty, staff, and school police

Student Accounting:
Oversee functions related to student accounting. Responsibilities may include, but are not limited to:

Maintain accurate student accounting records (registrations, transfers, withdrawals, etc.)
Monitor student information collection (Power School, beginning of year)
Track student enrollments across programs (in-person, CVA)
Note:

Some buildings may employ a specific "counseling secretary" or similar position.

Daily Attendance System:
Assist with the management of attendance policies and procedures. Responsibilities may include, but are not limited to:

Enter attendance information into the student information system in a timely manner
Prepare and mail attendance letters (concern, medical requirement, other) as directed by an administrator
Track student absences (tardies, unlawful days, etc.)
Prepare attendance reports as needed
Note:

Some buildings may employ a specific "attendance secretary" or similar position.

Building Usage:
Maintain oversight of building usage. Responsibilities may include, but are not limited to:

Schedule and track room/building usage
Monitor reservation of shared/common spaces
Respond to facility concerns, inform Maintenance Department, entering tickets, assessing emergency situations

School Events and

Activities:

Assist with the implementation of various school events and activities. Responsibilities may include, but are not limited to:

Maintain building schedules and calendars
Organize and prepare for events and activities
Schedule rooms and locations
Prepare event materials (name tags, certificates, badges, etc.)
Reserve transportation for school trips

Scheduling:
Perform scheduling tasks for supervisors/administrators. Responsibilities may include, but are not limited to:

Schedule meetings
Schedule teacher observations, walkthroughs, and similar activities
Schedule special events
Register for and…