Project Accountant

Job Summary

The Project Accountant manages project accounting and accounts payable functions. This dual-focused role drives project financial administration, including contract review, AIA progress billings, conditional/unconditional releases, and accounts receivable collections. Additionally, the position supports vendor management by processing invoices, reconciling vendor statements and administering the weekly check run.

This position reports directly to the Controller for all core financial and accounting duties.

• Process and enter invoices in the accounting system, ensuring accuracy and proper coding to the correct project, cost category and cost code.
• Utilize general accounting concepts to ensure accurate coding to the general ledger, including accounting for fixed assets and prepaids.
• Distribute invoices to management for review and approval prior to payment processing.
• Prepare weekly pre‑check register for approval and process paper check disbursements, credit card payments and ACH payments.
• Collect conditional and unconditional releases from suppliers for select projects.
• Monthly reconciliation of credit card statements, including managing the company’s credit card program to ensure transactions are conducted and reported in accordance with company policies.
• Collaborate with internal teams to ensure timely and proper handling of vendor‑related inquiries and issues.

• Prepare and submit monthly AIA G702/G703 pay applications using Sage
  300 CRE.
• Manage third‑party billing portals including Textura, GCPay and Procore.
• Collect, verify and notarize conditional and unconditional progress and final lien releases.
• Perform weekly collections of follow‑upon invoices over 30 days past due and report updates to the Controller.
• Audit contract values, active change orders, retainage and monthly under‑billed projects.
• Review new contracts and execute the Job Start Form for each new awarded project.

• Bachelor’s degree in Accounting, Finance, or related field (preferred).
• Proven experience handling both construction accounts payable and AIA progress billing.
• Experience with Sage
  300 CRE is required.
• Excellent communication and organizational skills.
• Ability to manage multiple projects and deadlines in a fast‑paced environment.

• Attention to detail and accuracy.
• Strong analytical and problem‑solving skills.
• Ability to collaborate with internal teams and external clients.
• Knowledge of construction project billing and labor compliance regulations.

• Uses phone system, personal computer, fax, and other office equipment, as appropriate.

• None. Provides guidance and assistance to the Accounts Payable Clerk as needed.

• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one‑on‑one and small group situations to applicants, employees, supervisors/managers, and representatives from outside organizations.

• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate ratio and percent. Knowledge of basic bookkeeping.

• Ability to apply common sense and understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is frequently required to use hands to finger, handle, or feel; reach with hands and arms; and sit. The employee is regularly required to talk or hear. Occasionally the employee is required to stand and walk; and to climb; stoop and kneel. Specific vision ability required by this job includes close vision and ability to adjust focus.

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• While performing the duties of this job, the employee works in a standard office environment where the noise level is usually low to moderate and with regular interruptions and demands from others for documents, information, etc.