Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist to support the accounting functions of a growing company in the advanced manufacturing and microelectronics industry. The ideal candidate will thrive in a collaborative environment and contribute to accurate financial reporting and day-to-day accounting operations.

Qualifications:

2+ years of full-cycle accounts payable invoice processing

1+ year of accounts receivable experience

Ability to process 200+ invoices and familiar with 2 and 3-way matching

Experience with mid-large size ERP software

Job Description

This Accounts Payable Specialist position joins a growing accounting team in a stable, expanding organization. You will initially focus on Accounts Payable while also supporting Accounts Receivable, with responsibilities evolving into a more balanced AP/AR role over time. As the company implements Intelligent Data Capture technology, the role will transition from manual data entry toward invoice review, validation, exception management, and analytical accounting support.

Responsibilities

+ Process and voucher purchase order (PO) and non-PO invoices accurately and in a timely manner.

+ Match invoices to purchase orders using three-way matching and investigate any pricing or quantity discrepancies.

+ Coordinate closely with Purchasing and Warehouse teams to resolve invoice issues and ensure proper documentation.

+ Support a high-volume Accounts Payable environment, processing approximately 450-1,000 invoices per month.

+ Code, enter, and process invoices in the ERP system, ensuring completeness and accuracy.

+ Manage fully manual expense report processes, matching paper receipts and entering data into the ERP system.

+ Process cash receipts and post customer payments to the appropriate accounts.

+ Send customer invoices and shipment documentation, including releasing invoices after shipping.

+ Mail customer invoices and related documents as needed.

+ Support collections efforts via email and phone, including making B2B collection calls and following up on past-due balances.

+ Investigate customer billing questions and disputes, providing clear, professional communication and resolution.

+ Gather and organize documentation supporting credit memo requests and other AR adjustments.

+ Provide general accounting support, including filing, document management, and invoice mailing.

+ Offer administrative accounting support to the team and serve as a backup for other accounting team members as needed.

+ Review invoices and data captured by automation tools, validate accuracy, and manage exceptions as Intelligent Data Capture technology is implemented.

+ Troubleshoot and resolve discrepancies in both AP and AR, maintaining detailed follow-up and documentation.

+ Communicate clearly and professionally with vendors, customers, and internal teams to resolve issues.

+ Work independently, take ownership of accounting tasks and issues, and follow them through to resolution.

+ Contribute to a collaborative, "get-it-done" team culture by supporting colleagues and sharing workload during peak periods such as month-end close.

Essential Skills

+ Minimum 3-5 years of solid Accounts Payable experience, including full-cycle AP responsibilities.

+ Hands-on experience in Accounts Receivable, including full-cycle AR, invoice and billing processing, B2B collections, and payment posting (can be trained further if exposure is limited).

+ Proficiency with ERP systems; prior experience with any ERP platform is required.

+ Ability to work comfortably with manual accounting processes, including paper-based expense reports and documentation.

+ Strong attention to detail with excellent follow-up skills and the ability to troubleshoot discrepancies in invoices and payments.

+ Basic Excel skills, including use of SUM functions, simple calculations, and data review.

+ 10-key proficiency for efficient numeric data entry.

+ Strong written and verbal communication skills for interacting with vendors, customers, and internal stakeholders.

+ Ability to work independently, take ownership of issues, and manage priorities in a fast-paced environment.

+ Adaptability and openness to feedback, with a coachable…