Vendor Coordinator

Vendor Payments Coordinator

You're the reason vendors get paid correctly — and the books stay clean.

A growing medical device company in Carlsbad is looking for a Vendor Payments Coordinator to join its Finance team. This position is ideal for someone who enjoys the detail-oriented side of accounting but wants a role that goes beyond simply entering invoices.

You'll work closely with vendors, Purchasing, Operations, and Accounting to make sure invoices are accurate, properly supported, and paid according to company terms.

What you'll actually be doing:

• Review incoming invoices and supporting documentation
• Match invoices against purchase orders and receiving records
• Verify pricing, quantities, payment terms, and approvals
• Maintain accurate vendor account information
• Research discrepancies and missing documentation
• Communicate with vendors regarding invoice status
• Prepare payment batches and supporting reports
• Monitor outstanding invoices and upcoming payment requirements
• Assist with vendor statement reconciliations
• Support month-end AP accruals
• Help maintain organized digital accounting records
• Assist with audit requests and year-end reporting
• Identify opportunities to streamline invoice processing