Administrative Coordinator

Overview

A large manufacturer of innovative laboratory products and consumables for the life science and biotechnology research sectors is looking for a Sales Administrative Coordinator to join the team locally in Carlsbad, CA. The Sales & Administrative Coordinator provides essential support to the Sales department, scientists, and executive level by managing administrative tasks, coordinating logistics, and ensuring timely and accurate execution of operational processes.

This role helps maintain smooth departmental workflows and upholds company standards for financial and customer service excellence.

• Minimum of 3 years of experience in administrative support, preferably within a sales or customer-facing environment
• Bachelor’s degree (BA) in Business Administration, Communications, or a related field
• Proficiency in Microsoft Office Suite, including Word and advanced Excel skills (pivot tables, formulas, data analysis)
• Strong organizational and time management skills; excellent written and verbal communication abilities
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Experience with PC-based software systems and CRM tools is a plus

• Assist with sample part requests and verify shipments
• Create and send customer sales quotes
• Facilitate new customer documentation and onboarding
• Generate loaner orders and provide order/shipment tracking information
• Travel & tradeshow logistics: develop itineraries and book travel for the Sales team (airfare, hotels, etc.)
• Coordinate tradeshow, exhibit, and tabletop bookings
• Manage tradeshow shipments, ensuring timely delivery and return
• Upload attendee details, employee bios, presentations, and company information to tradeshow portals
• Identify booth furnishing needs and communicate with purchasing
• Calendar & system management: maintain a comprehensive calendar for tradeshow schedules, travel bookings, and hotel room block openings
• Track team member travel locations to ensure accurate scheduling and coordination

• Location:
  
  Carlsbad, CA 92008 (Fully Onsite)
• Contract:
  
  6 month contract-to-hire
• Pay: $30/hr