Executive Assistant

Must-have:

Reliable car + valid driver’s license (driving is required)

Blooio helps businesses message customers through iMessage with RCS/SMS fallback, and connects iMessage to platforms. We move fast, build practical tools, and care about clean operations and great customer experience.

We’re looking for a highly capable Executive Assistant who can keep the founder and team organizedandactively help run day-to-day operations. This is not a “calendar-only” EA role. You’ll be in the middle of the business: coordinating tasks, handling admin + ops, following up with customers/partners, and making sure things actually get done.

You’ll be trusted with real responsibility and expected to operate with high judgment, speed, and professionalism.

• Manage calendar, scheduling, reminders, and meeting logistics
• Own inbox + follow-ups: draft replies, organize threads, keep response times tight
• Prepare agendas, notes, action items, and ensure tasks get executed
• Handle travel, appointments, and personal admin tasks as needed

• Track priorities across product, support, partnerships, and internal ops
• Coordinate with contractors and team members (dev, support, marketing, etc.)
• Create and maintain simple SOPs/checklists for recurring workflows
• Light finance admin: receipts, invoices, vendor follow-ups (not bookkeeping)

• Help manage support escalations and coordinate resolutions internally
• Assist with partner onboarding and integration coordination
• Maintain clean records of key accounts, renewals, and important conversations

• Local errands, pickups/deliveries, equipment runs, office-related tasks
• Occasional in-person meetings or assisting with logistics as needed

(This role requires a dependable vehicle and comfort driving regularly.)

• Founder’s calendar/inbox becomes calm, organized, and proactive
• No important task gets dropped; action items have owners + deadlines
• Support/customer follow-ups are tight, professional, and tracked
• Recurring operational headaches get documented into SOPs and streamlined
• You anticipate issues before they become problems

• Valid driver’s license + reliable vehicle
  (driving is required)
• Extremely organized with strong follow-through and attention to detail
• Strong written communication (you’ll be drafting messages often)
• Comfort working in a fast-changing startup environment
• Tech comfortable:
  Google Workspace, Slack, task management tools, basic troubleshooting
• Comfortable using AI

• Experience in SaaS, support operations, or B2B tech
• Experience as an EA, ops coordinator, chief-of-staff assistant, or similar
• Familiarity with CRM workflows
• Comfortable handling light customer communication and coordination
• Basic understanding of APIs/integrations (not required, but helpful)
• Proactive: you don’t wait to be told twice
• High judgment: you can prioritize and protect time wisely
• Calm under pressure, fast with execution
• Resourceful and independent, but great at keeping stakeholders informed
• Discretion and professionalism with sensitive info

Send:

• Your resume
• A short note explaining why you’re a fit for a fast-moving operations-first EA role
• Confirmation you have a reliable vehicle and can drive as needed