Administrative Assistants

Description

A thriving healthcare organization in Carlsbad is seeking a highly organized and polished Administrative Assistant to support executive leadership and clinical operations. This is more than a support role - this person will be the operational anchor that keeps departments aligned, schedules optimized, and communication flowing. If you are someone who thrives in structured environments, enjoys creating order out of complexity, and takes pride in anticipating needs before they arise, this is your opportunity to make a visible impact.

What You'll Be Responsible For

+ Managing complex calendars and coordinating internal and external meetings

+ Preparing reports, correspondence, and executive presentations

+ Handling confidential documents and maintaining secure filing systems

+ Supporting departmental budgeting and expense tracking

+ Acting as liaison between leadership, vendors, and internal staff

+ Coordinating travel, scheduling, and high-level administrative logistics

+ Assisting with process improvements to enhance office efficiency

+ Maintaining organized digital records and shared documentation systems

Requirements

+ 3+ years of administrative experience in a professional setting

+ Strong Microsoft Office skills (Excel, Outlook, Word, PowerPoint)

+

Experience with scheduling platforms or internal systems

+ Exceptional organizational and multitasking abilities

+ High level of discretion and professionalism

+ Strong written and verbal communication skills

+ Healthcare or regulated industry experience preferred

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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