Executive Assistant

About us

One team. Global challenges. Infinite opportunities. At Viasat, we’re on a mission to deliver connections with the capacity to change the world. For more than 35 years, Viasat has helped shape how consumers, businesses, governments and militaries around the globe communicate. We’re looking for people who think big, act fearlessly, and create an inclusive environment that drives positive impact to join our team.

Viasat is seeking a highly organized Executive Assistant with exceptional attention to detail, a strong sense of urgency, and excellent critical‑thinking skills to support the Chief Technology Officer (CTO). This position is based at our corporate headquarters in Carlsbad, CA.

The Executive Assistant is an integral member of the organization, responsible for ensuring the business operates efficiently and that key functions run smoothly. We are a team of self‑motivated, innovative professionals who collaborate to maintain the success of the organization. As an Executive Assistant to a member of Viasat’s Executive Leadership Team, this role requires a focused individual who is dedicated, calm under pressure, proactive, and able to anticipate needs in a fast‑moving environment.

In this highly visible role, you will provide executive support and help ensure seamless daily operations. The ideal candidate brings exceptional energy, professionalism, and proactive judgment while anticipating needs, navigating shifting priorities, and ensuring seamless daily operations. You will serve as a trusted partner and ambassador for our culture, demonstrating outstanding relationship‑building, communication, and customer service skills while interacting regularly with senior executives, Board members, and high‑profile external partners.

You will thrive in this position if you are self‑motivated, detail‑oriented, calm under pressure, and committed to enabling executive and organizational success. As an integrated member of the business area, you play a critical role in ensuring operations run smoothly and efficiently. Collaboration is central to this role—you will work closely with other Executive Assistants and administrative staff to uphold a high standard of support across the company.

• Manage the CTO’s complex calendar, appointments, meetings, and daily prioritization.
• Handle high volumes of communication (calls, emails, correspondence) with professionalism and confidentiality.
• Coordinate and manage complex international travel for the CTO, including multi‑leg itineraries, visa requirements, global time‑zone optimization, and proactive contingency planning.
• Build strong relationships across the organization and with external partners, including executives and Board members.
• Coordinate domestic/international travel and expense reports using Concur.
• Plan and support meetings and events, including agendas, materials, minutes, logistics, and follow‑up.
• Assist with creating and editing presentations and executive‑level documents.
• Arrange meetings, coordinate agendas, presentations, and logistics, such as room reservations, and IT set up.
• Troubleshoot web meetings, VTCs, and basic IT needs.
• Support onsite hospitality, catering, office supply management, and purchasing card activity.
• Partner with Facilities on space planning, maintenance requests, and office setup.
• Establish and refine consistent administrative standards, processes, and operational excellence across all supported sites.
• Prioritize competing needs, respond quickly to changes, and ensure follow‑through on all action items.
• Collaborate with other Executive Assistants and provide backup support as needed.

• 5–7 years of experience providing administrative support to C‑level executives in global organizations.
• Strong attention to detail with consistent accuracy and efficiency.
• Excellent problem‑solving, critical‑thinking, and organizational skills.
• Ability to support leaders across global time zones and work outside standard hours.
• Experience coordinating major global meetings and events.
• Ability to track, report, and analyze budgets.
• Proven skill managing complex executive calendars and priorities.
• Success in…