Executive Assistant

Description

A fast-growing life sciences organization in Carlsbad is seeking a highly polished, proactive Executive Assistant to provide comprehensive support to senior leadership. This is a high-trust, high-impact position that requires exceptional judgment, discretion, and the ability to anticipate needs before they arise. The ideal candidate is calm under pressure, detail-obsessed, and thrives in environments where priorities shift quickly.

What You'll Own

+ Manage complex executive calendars across multiple time zones

+ Coordinate high-level meetings, board prep, and leadership offsites

+ Prepare executive-ready presentations, reports, and briefing materials

+ Screen and prioritize communications on behalf of leadership

+ Arrange detailed domestic and international travel itineraries

+ Track key initiatives and follow up on action items

+ Maintain highly confidential files and communications

+ Partner cross-functionally with finance, HR, and operations teams

Requirements

+ 5+ years of Executive Assistant experience supporting senior leaders

+ Advanced Microsoft Office skills (Excel, PowerPoint, Outlook)

+ Experience supporting C-suite or VP-level executives preferred

+ Exceptional written and verbal communication skills

+ Strong business acumen and professional judgment

+ Ability to manage competing priorities with minimal direction

+ Bachelor's degree preferred but not required with equivalent experience

Why This Role Stands Out

+ High-visibility position with leadership exposure

+ Stable and growing organization

+ Collaborative, professional culture

+ Competitive compensation and benefits

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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