Project Coordinator

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Full Time Clerical Carlsbad, CA, US

7 days ago Requisition

Salary Range: $32.00 To $37.00 Hourly

Emmerson Construction, Inc., is a West Coast-based construction services company that builds high quality residential and mixed-use developments, with a specialization in affordable housing. We’re a team of experienced professionals that are committed to delivering products and services of exceptional quality to our clients. As a local general contractor, we partner specifically with Chelsea Investment Corporation, who is a top-tier developer.

What You’ll Be Doing

As a Project Coordinator you have the opportunity to take part in the planning and building of one-of-a-kind projects – an opportunity we’d love for you to take part in!

As a Project Coordinator, you will be primarily responsible for performing a variety of administrative and programmatic duties for multiple development projects in support of the project management team. You will work directly with a Project Manager and field Superintendent who will rely on your attention to detail, timeliness, organization and shared-goal of seeing positive results.

Additionally, your tasks will include, but not be limited to:

• Preparing fiscal, administrative, and operational reports
• Acting as a key point of contact for subcontractors and vendors
• Preparing and processing contracts with required exhibits, contract award packages during the buyout process and with an understanding of specific uses for each type of contract agreement
• Creating exhibits and logs including schedule of values, sequence sheet, list of drawings, tracking logs and other related documents
• Performing all data inputting and reporting functions including contracts, change orders, submittals, RFIs and other related reporting and data entries
• Maintaining consistent project folder setup and filing system
• Uploading construction documents to plan room and direct project team
• Scheduling meetings, preparing agendas, and recording meeting minutes for recordkeeping and distribution
• Preparing draw packages, frame walk packages, and other relevant project documentation, including filing man-count and daily reports from field staff
• Submitting meter applications as directed by project team
• Maintaining construction recycling spreadsheet and ticket spreadsheet
• Preparing and distributing bid invitations and tracking feedback
• Conducting the subcontractor prequalification process
• Preparing project closeout and warranty documents

What You’ll Need to Perform the Role

You’ll use the following to be successful in this role:

• 2+ years of construction industry experience (any trade welcome – general, electrical, plumbing, carpentry, engineering, HVAC)
• 2+ years of administrative experience in a related industry, including direct experience inputting and tracking information, such as documents, reports, and other information, in an automated system
• Proficiency in Microsoft Office (Word, Excel, SharePoint, and Outlook)
• Proven ability to effectively research and troubleshoot problems whether it be technical and/or procedural
• Comprehensive understanding of construction SOPs including the purpose and impact of procedures

It would be preferable for you to have:

• Experience in residential and/or light commercial construction (even more of a plus – affordable housing or multi-family)
• Associate degree in business or a construction-related field
• Experience using Procore and/or Bluebeam

You’ll also need the following attributes:

• Extremely organized with ingrained ability to prioritize and multi-task in a fast-paced environment
• Keen attention to detail with focused adherence to strict deadlines and procedures
• Sound problem-solving skills with demonstrated ability to exercise sound independent judgment
• Teamwork mindset to work effectively with a diverse group of people
• Effective ability to communicate clearly and concisely, both in verbal and written forms

Additionally, you’ll support an inclusive workplace by fostering teamwork and employee participation, encouraging the…