Deputy City Clerk

About the City

The City of Carlsbad is a 40‑square‑mile municipality in northern San Diego County with an estimated population of 115,000. It offers a temperate climate, beautiful beaches, lagoons, and abundant open space. World‑class resorts, family attractions, well‑planned neighborhoods, a diverse business sector, and a charming village atmosphere combine to create the ideal California experience. The city has an award‑winning growth management plan that keeps its infrastructure and services in pace with development, and it supports arts and culture as a regional leader in the arts sector.

The City of Carlsbad is seeking a Deputy City Clerk to support the City Clerk’s Office. Under the general supervision of the Assistant City Clerk, the Deputy City Clerk will perform a variety of administrative and technical duties in support of the city’s records management, election, and public meeting functions.

• Type, edit, and proofread letters, reports, forms, notices, and other correspondence.
• Answer inquiries regarding policies, rules, and regulations.
• Provide back‑up support and oversight of the front desk and reception area as needed.
• Act as Notary Public.
• Attend City Council and other public meetings; provide accurate transcripts and minutes.
• Assist the Assistant City Clerk with election administration, including candidate packet assembly and public communications.
• Assist in planning and conducting municipal elections; process charter amendments and political reform act filings.
• Maintain the City Clerk’s Office website and related pages.
• Track recorded documents and Mylar maps for recordation.
• Assist with departmental budgeting, expenditures, and accounts payable functions.
• Process administrative contracts and agreements for approval and signature.
• Coordinate advertising and legal notice publication.
• Develop and recommend departmental goals, policies, and procedures.
• Prepare and maintain the office procedure manual, Council Policy Manual, and handbooks.
• Prepare foreign residence certificates.
• Maintain the roster and membership status of boards, commissions, and committees; coordinate ethics training and procedural documents.
• Administer oaths of office to new employees and board members.
• Prepare City Council agenda packets and coordinate receipt of agenda items.
• Respond to research requests from council, staff, and the public regarding city codes, ordinances, and policies.
• Stay current with legal developments in assigned areas; attend professional meetings, conferences, and trainings.
• Perform related work as required.

• Knowledge of the legal requirements of a City Clerk’s Office, city ordinances, governmental organization, federal, state, and municipal election laws, the Brown Act, the Maddy Act, and Fair Political Reform Act reporting requirements.
• Ability to analyze data and prepare reports; exercise discretion and confidentiality; interpret and apply policies, procedures, laws, and regulations; maintain complex records; evaluate situations; develop recommendations; communicate clearly; work independently with minimal supervision.

Qualified candidates will have the equivalent of a high‑school diploma or GED, supplemented by coursework or training in business, computer software, or customer service. Five (5) years of progressively responsible clerical or secretarial functions related to a City Clerk’s Office are required, with specialized experience in a City Clerk’s environment highly desirable. Candidates must pursue and become a Certified Municipal Clerk within three years of hire, and must be a Notary Public.

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Flexible Spending Account
• Life Insurance
• Accidental Death and Dismemberment Insurance
• Retirement under the CalPERS program (2% @ 62 formula; 2% @ 60 formula for Classic Members)
• Bilingual Pay
• 11 scheduled holidays
• 2 floating holidays
• Paid vacation
• Computer purchase loan
• Tuition reimbursement