Deputy City Clerk

The Community

This nearly 40 square mile city is ideally situated in north San Diego County with an approximate population of 115,000. It offers a great climate, beautiful beaches, lagoons, and abundant natural open space. World-class resorts, family attractions, well-planned neighborhoods, a diverse business sector, and a charming village atmosphere combine to create the ideal California experience. Thanks to an award-winning growth management plan, the city's infrastructure and services keep pace with development and promote an excellent quality of life.

The City of Carlsbad significantly supports arts and culture and has established itself as a leader in the region's arts sector with a rich history of artistic programs and cultural events.

The City of Carlsbad embraces and recognizes the vital relationship of an inclusive, engaged work environment and innovative excellence. An equitable and inclusive work climate comprises personal experiences, values, and views shaped from differences of culture and circumstance. Our organization appreciates belonging, creativity, recognition and retention of its employees and is committed to hiring and developing motivated, productive and talented employees who provide services and enhance our quality of life.

We work to embrace open and equitable access to opportunities for learning and development as our responsibility and goal.

The City of Carlsbad is seeking an experienced, enthusiastic, and motivated Deputy City Clerk to become a part of its City Clerk Records Management team. Under general supervision of the Assistant City Clerk, perform a variety of responsible administrative and technical duties in support of the City Clerk's Office; to assist in the day-to-day functions of the department; and to perform other related work.

An employee in this role is expected to perform the full range of duties assigned in support of the City Clerk's Office; assist in the preparation, custody, preservation, and distribution of official city documents and records; prepare agenda and supporting material for City Council meetings; attend and take minutes at public meetings in the absence or at the direction of the Assistant City Clerk;

respond to public and staff inquiries regarding public records, policies, and procedures; and assist the Assistant City Clerk in the election process; perform related duties as required.

Type, edit, and proofread a variety of letters, reports, forms, notices, and other correspondence for grammatical and procedural accuracy.

Answer inquiries requiring an understanding of the application of policies, rules and regulations.

Provide back-up support and oversight of the front desk and reception area of the City Clerk’s office, as needed.

Shall act as Notary Public.

Attend meetings of the City Council and other public meetings as directed, such as Carlsbad Municipal Water District, Community Development Commission, and Public Financing Authority meetings, Community-Police Engagement Commission, City Council Legislative Subcommittee and City Council Economic Development Subcommittee; provide an accurate transcript of the proceedings in accordance with established policies and procedures; provide verbatim transcripts of portions of the proceedings when required;

record actions taken, prepare actions and minutes of meeting proceedings and prepare official minutes; compose and/or edit and process administrative and technical documents such as resolutions and ordinances approved at City Council meetings; review for accuracy and completeness; obtain necessary signatures; and respond to public/staff inquiries concerning those meetings.

Assist the Assistant City Clerk in the administration of city elections as directed, which may include pre-election support and functions including ordering candidate forms and materials, assembling packets and instructions to candidates, and verifying residency and candidate requirements. Provide information to candidates and the public on election and candidacy requirements and procedures.

Assist in planning and conducting municipal elections and other legal requirements of the…