Administrative Assistant

We are partnering with one of our clients in Carlsbad to find a dependable and detail-oriented Administrative Assistant to join their team. This is a great opportunity for someone who enjoys being the go-to support in a fast-paced, team-focused environment.

• Answer and route incoming calls, emails, and greet visitors
• Manage calendars, schedule meetings, and coordinate appointments
• Assist with travel arrangements and expense reporting
• Prepare conference rooms and support meeting logistics
• Sort and distribute mail, packages, and office supplies
• Provide administrative support to leadership and cross-functional teams (HR, Accounting, etc.)
• Help with onboarding tasks, employee documentation, and special projects

• 2+ years of administrative or office support experience
• Strong organizational skills and attention to detail
• Comfortable multitasking and working in a fast-paced environment
• Proficiency in Microsoft Office (Outlook, Excel, Word)
• Excellent communication skills and a positive, team-oriented attitude

The company offers medical, dental, and vision benefits as well as a 401(k) retirement plan. Salary range for the role is disclosed as per local law. Additional discretionary bonuses may be available.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

Workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.