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Administrative Assistant Carlsbad, CA
Job in
Carlsbad, San Diego County, California, 92011, USA
Listed on 2026-07-09
Listing for:
Robert Half
Full Time
position Listed on 2026-07-09
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant, Executive Admin/ Personal Assistant, Clerical
Job Description & How to Apply Below
Keep Projects Moving Behind the Scenes
A growing commercial construction company is seeking an Administrative Assistant to support project managers, estimators, and office leadership. If you're someone who enjoys a fast-paced environment, thrives on organization, and likes being the person everyone can rely on, this could be the perfect opportunity.
Every day brings something new—from supporting active construction projects to coordinating vendors and helping keep office operations running smoothly.
Responsibilities
Administrative Support
- Prepare proposals, contracts, and project documentation
- Coordinate subcontractor paperwork and vendor communications
- Schedule meetings, inspections, and project-related appointments
- Maintain digital and physical project files
- Answer incoming calls and greet visitors
Project Coordination
- Assist with purchase order tracking and invoice processing
- Enter project data into internal management systems
- Support bid submissions and document control
- Order office and jobsite supplies
- Assist with special administrative projects
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