Administrative Assistant: IV

Administrative Assistant
Location: Carlsbad, CA
Pay Rate: $35.00 $ 42.50/hour
Duration: 2-Year Contract
Schedule: Monday Friday, 7:00 AM 3:00 PM

Work Arrangement:
This position is 100% onsite during the initial training period. Once fully trained and comfortable with the role, the schedule transitions to 4 days onsite (Monday Thursday) with Fridays remote.

Top 3 Required Skills

• Organization & Scheduling: Proven ability to manage complex schedules, coordinate multiple priorities, and maintain organized records in a fast-paced environment.
• Attention to Detail: Strong administrative accuracy with experience processing documentation, tracking assignments, maintaining records, and ensuring timely follow-up.
• Communication & Collaboration: Excellent verbal and written communication skills with the ability to work effectively across field teams, supervisors, engineers, customers, and cross-functional departments.

Education Requirements

• High School Diploma or GED required
• Bachelor's degree required, or candidates currently pursuing a Bachelor's degree will also be considered.

Position Summary

Our client is seeking a highly organized Administrative Assistant to provide administrative and operational support to the Operations & Engineering (O&E) Supervisor and the Electric Regional Operations team. This role is responsible for coordinating field and office activities, managing schedules, supporting operational workflows, maintaining accurate documentation, and ensuring timely completion of administrative tasks.

Key Responsibilities

• Coordinate and maintain the Electric Troubleshooter schedule and daily staffing assignments.
• Support workload planning and operational scheduling priorities.
• Track, process, and maintain customer and third-party damage reports.
• Coordinate ETS pre-arranged customer request jobs and monitor workflow status.
• Maintain records for ETS AED inspections and ensure compliance tracking is up to date.
• Support safety meetings by taking notes, distributing meeting minutes, and tracking action items.
• Perform data entry, reporting, document management, and administrative follow-up.
• Communicate effectively with supervisors, engineers, field personnel, customers, and other departments.
• Assist with additional administrative and operational projects as assigned.

Qualifications

• Previous administrative or operations support experience required.
• Strong organizational and multitasking skills with the ability to prioritize competing deadlines.
• Excellent attention to detail and accuracy.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, and Word.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating effectively within a team.
• Comfortable supporting both office and field operations in a fast-paced environment.

Benefits:
Health insurance
Health savings account
Dental insurance
Vision insurance
Flexible spending accounts
Life insurance
Retirement plan

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.