Administrative & Logistic Assistant

Applied Spectral Imaging (ASI) is a global leader in biomedical imaging, providing innovative solutions for pathology, cytogenetics, and research laboratories worldwide. Since 1993, ASI has developed advanced imaging technologies that enable laboratories to deliver high-quality diagnostic solutions.

Key Responsibilities

• Provide day-to-day administrative support to the Director of Business Operations.
• Prepare correspondence, reports, presentations, and other business documents.
• Coordinate domestic and international travel arrangements for team members.
• Support tender preparation and submission processes.
• Maintain accurate customer records, quotations, orders, and communications in Salesforce (CRM).
• Provide administrative support for general office operations and special projects as assigned.
• Serve as a backup for warehouse and logistics activities when needed, including coordinating shipments, supporting inventory-related tasks, and assisting with order fulfillment.
• Assist the sales and service teams with administrative and logistical needs.
• Perform additional administrative duties as assigned by the Director of Business Operations.

Preferred Skills

• Experience with import/export documentation.
• Inventory management experience.
• Ability to analyze operational processes and recommend improvements.

Qualifications

• Associate's or Bachelor's degree, preferably in Business Administration or a related field.
• Minimum of 3 years of administrative experience.
• Experience in a customer-facing or customer service role is an advantage.
• Proficiency in Microsoft Office and general computer applications; experience with CRM systems (Salesforce preferred) is an advantage.
• Excellent written and verbal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Self-motivated, proactive, and able to work independently with minimal supervision.
• Positive attitude, flexibility, and a strong customer-service mindset.
• Willingness to support cross-functional activities, including warehouse and logistics operations when required.
• Must be authorized to work in the United States.