Office Manager

Job Title:

Office Manager

Job Description

Join a fast-moving photonics company shaping the future of optical interconnects. We are developing breakthrough high-speed modulators for the AI and datacenter era. We're seeking an organized, proactive Office Manager to keep our Carlsbad operations running smoothly - from purchasing to HR support, vendor management, and facilities coordination.

Responsibilities

+ Support the quoting and purchase order process for company spending beyond corporate cards.

+ Handle inbound and outbound shipping, coordinating with vendors and logistics providers.

+ Organize records for contracts and other key documents.

+ Manage vendor onboarding, renewals, and compliance tracking.

+ Assist with maintaining compliance files such as NDAs, supplier agreements, and certifications.

+ Coordinate with vendors and service providers to ensure timely delivery and quality support.

+ Manage the hiring process in collaboration with hiring managers, including posting jobs, scheduling interviews, and onboarding new hires.

+ Maintain personnel records and assist with onboarding checklists, access requests, and office setup.

+ Serve as the point of contact for facilities coordination at the Carlsbad office.

+ Manage office and kitchen supplies, coordinate office needs, and manage general upkeep.

+ Support company events, travel planning, and team logistics.

Essential Skills

+ 3-5 years of experience in office management, operations coordination, or administrative support, preferably in a startup or fast-paced technical environment.

+ Strong organizational skills, attention to detail, and ability to manage multiple priorities.

+ Proficiency with Google Workspace, Excel, Office, and preferably accounting or ERP tools (e.g., Quick Books Online, Net Suite, or Ramp).

+ Excellent communication and interpersonal skills.

+ Comfortable working independently with minimal supervision and taking initiative to solve problems.

Additional

Skills & Qualifications

+ Organizing travel/events.

+ Accounting support experience with Quick Books for POs is a huge bonus.

+

Experience with Google Workspace, Excel, Office, ERP, ADP, vendor management, and event planning.

+ Experience supporting the full hiring process including job posting, scheduling interviews, and onboarding new hires.

Work Environment

The position is fully onsite in Carlsbad, CA, in a small startup of approximately 30 people plus contractors. The team is tight-knit, respectful, and family-oriented, with daily lunches and quarterly team-building events. The culture is independent yet collaborative, with a focus on mutual support and enjoyment. The office manager will interact with everyone, from the VP of Operations to vendors and delivery personnel.

The schedule is Monday through Friday, starting no later than 8am with a preferred start time of 7:30am, and ending between 4:30-5pm. There is no formal onboarding structure, requiring the ability to hit the ground running.

Job Type & Location

This is a Contract position based out of Carlsbad, CA.

Pay and Benefits

The pay range for this position is $27.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision
- Critical Illness, Accident, and Hospital - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability
- Health Spending Account (HSA) - Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Carlsbad,CA.

Final date to receive applications

This position is anticipated to close on Aug 7, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job…