Administrative Assistant Job in Carlsbad, CA

Administrative Assistant

Our client is a growing life sciences company in Carlsbad looking for an Administrative Assistant to provide support across Operations, Sales, and Finance. This is a great opportunity for someone who likes having a variety of responsibilities rather than doing the exact same thing every day.

The person in this role will become a key resource for the office, helping coordinate schedules, maintain records, assist with purchasing, and keep internal teams organized. The ideal candidate is proactive, polished, and comfortable learning new systems quickly.

Responsibilities

• Manage calendars, meetings, conference rooms, and internal schedules
• Prepare reports, presentations, spreadsheets, and correspondence
• Assist with purchase orders and vendor documentation
• Enter and maintain information in internal databases
• Coordinate office supplies, equipment, and facility needs
• Assist with invoice tracking and basic accounting administration
• Maintain electronic and physical filing systems
• Coordinate employee meetings, events, and team activities
• Answer incoming calls and respond to general inquiries
• Assist Operations and Finance with special projects
• Track deadlines and follow up with internal teams