Administrative Assistant: IV; Architecture and Construction Carlsbad, Ca

Administrative Assistant: IV (209)
Architecture and Construction
Carlsbad,California
Contract
Aug 28, 2026

Nexiya is seeking a contract customer service-oriented Administrative Assistant IV with a background in construction or utilities industries to perform administrative/clerical functions. The ideal candidate is a detail-oriented team player, eager to learn and grow within the utility industry, able to thrive in a fast-paced environment, and has a great personality! This onsite position will support a major utility client in their Carlsbad office.

Nexiya is an award-winning Women’s Business Enterprise (WBE) that embraces diversity and inclusion in all aspects of business along with the core values of honesty, integrity, loyalty and commitment.
Client Deadline:
Monday 8/31/26 at 5pm PST

• Provide daily administrative support to staff
• Answer Customer Calls/Provide Back Up to client as needed
• Gathers project information such as schedules, assignments, tasks, and project meeting calendars
• Superior organizational skills with demonstrated ability to manage multiple priorities and meet strict deadlines
• Manage, update, validate database entries and tracking documents to comply with the needs of specific utility programs; including data entry of service orders into SAP
• Review documentation and ensure all client information and encounters are tracked and entered in a complete, accurate, and timely manner
• Attend staff meetings and record all action items for staff
• Other duties as assigned

• High School diploma required, Bachelor's degree preferred
• Minimum 5years of experience in a projects-related and/or administrative support role, preferably with construction, utility, or similar background
• Dispatching experience
• Experience working with Union Reps preferred
• Ability to quickly learn and develop strong working knowledge of various software applications
• Must be a highly organized individual with strong attention to detail
• Strong customer service skills and proactive follow-up (internal and external)
• Strong communication and writing skills
• Strong computer skills with intermediate expertise in Microsoft office (Excel, Word, Outlook) and SAP

Nexiya provides a comprehensive total benefit package that extends beyond the basic salary offering. Company benefits include:

• Health insurance
• Dental insurance
• Vision insurance
• 401K and Match
• Vacation
• Sick Leave
• Phone & Internet Reimbursement

Min: $ 28/ hour
Max: $ 35/ hour