Administrative Coordinator III Intake & Scheduling

Job Title

Job Description Required Education
• High School Diploma required. Required Experience
• 5–8 years of administrative support experience. Experience handling high-volume administrative work with strong attention to detail.

Experience with scheduling, spreadsheets, data entry, document management, and coordination. Experience coordinating work between multiple teams, departments, or stakeholders. Strong Microsoft Office skills, particularly Excel, Word, and Outlook. Ability to work independently with limited supervision. Strong organizational and communication skills.

Preferred Experience
• Experience working in a utility, engineering, construction, energy, or similar environment. Experience supporting planners, project teams, field operations, or technical departments.

Experience with work intake, work assignment, scheduling requests, or workflow coordination. Experience managing high-volume requests and maintaining tracking spreadsheets. Required Skills
• High-volume administrative support
• Organization and prioritization
• Scheduling and coordination
• Microsoft Excel / Word / Outlook
• Spreadsheet management
• Work intake and assignment
• Strong communication
• Teamwork and collaboration
• Attention to detail
• Self-starter / works independently
• Multitasking
• Time management
• Liaison between multiple groups Preferred Skills
• Utility industry experience
• Experience supporting planners
• SBL request scheduling
• Workflow/work request coordination
• Data tracking and reporting
• Experience working with multiple internal departments
• Familiarity with utility or engineering processes

Key Responsibilities
• Receive incoming work through the intake process and assign work to the appropriate planners.
• Schedule and coordinate SBL requests.
• Maintain and update spreadsheets, trackers, and administrative records.
• Manage a high volume of requests and assignments while maintaining accuracy.
• Serve as a liaison between planners and multiple internal groups.
• Coordinate schedules, meetings, and other administrative activities.
• Provide day-to-day administrative support to planners and the department.
• Track outstanding work and follow up to ensure items remain on schedule.
• Organize and maintain documents, files, records, and correspondence.
• Perform additional administrative and special-project tasks as needed.
• Work as a self-starter, staying on top of assignments with limited supervision.

** Only those lawfully authorized to work in the designated country associated with the position will be considered.**

** Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.**