Event Coordinator, Creative Arts​/Media

Health Dimensions is seeking a qualified, dynamic Event Coordinator to join our team. This position plays a critical role in coordinating and managing onsite corporate health fairs, ensuring a high level of customer satisfaction before, during, and after each event.

The Event Coordinator works closely with corporate hosts (HR managers) and health exhibitors to customize and execute successful onsite wellness events. This is not a remote position and requires working daily from our Carlsbad, CA office, as well as local travel to corporate event locations for day-of-event management.

• Establish and maintain close relationships with corporate hosts
• Establish and maintain strong relationships with health fair exhibitors
• Work directly with HR managers to customize onsite wellness events
• Coordinate all logistics for events, including:
• Exhibitor invitations and booth placement
• Filling special requested booths
• Rentals and bids with food vendors party rental suppliers
• Manage event budgets and special requests
• Update and maintain corresponding Excel spreadsheets, documents, and CRM records
• Communicate with clients, exhibitors, and vendors in a prompt and professional manner
• Manage onsite “day-of” event execution, including setup, coordination, and breakdown
• Troubleshoot and problem-solve onsite to ensure smooth event operations

• Strong organizational and time-management skills
• Confident computer skills required;
  Microsoft Office proficiency is required and Excel will be tested
• Ability to multitask in a fast-paced environment
• Prior event coordination, project management, or related experience preferred

• Ability to stand for long periods of time
• Ability to lift up to 30 lbs
• Must have a valid California Driver’s License
• Ability to travel locally to corporate event locations

• $50,000 per year plus commission
• Paid Time Off (PTO)
• Paid Holidays

Interested candidates should submit their resume and a brief cover letter outlining their relevant experience and interest in the Event Coordinator position.