Bilingual Academic Affairs CoordinatorSpanish

Theoria Technical College – Academic Affairs Coordinator Position Overview

The Academic Affairs Coordinator provides day‑to‑day academic support to Theoria Technical College students and serves as a key operational resource for the Academic Affairs team. Working under the direction of the Chief Academic Officer and in close collaboration with the Sr. Academic Affairs Advisor and Senior Program Manager, the Coordinator helps ensure that students receive timely academic guidance, that faculty receive responsive coordination support, and that day‑to‑day academic operations move smoothly and accurately across the institution’s platforms.

The role centers on student academic success, accurate execution of academic actions, and reliable communication and follow‑through.

Bilingual capacity in Spanish (in addition to English) is strongly preferred.

• Serve as a first point of contact for student academic questions, concerns, and inquiries.
• Provide guidance to students on course planning, program pathways, and degree or certificate progression.
• Issue and track academic alerts for at‑risk students; coordinate timely follow‑up to support persistence and completion.
• Coordinate with faculty and Student Services on attendance, engagement, and satisfactory academic progress concerns.
• Support student orientation, onboarding, and ongoing check‑ins.

• Provide phone support for student academic inquiries during business hours.
• Manage academic email outreach, including welcome messages, course reminders, attendance follow‑ups, and general academic communications.
• Coordinate communication between students and faculty when required, ensuring messages are routed accurately and addressed in a timely manner.
• Where applicable, communicate directly with Spanish‑speaking students in their preferred language to ensure equitable access to academic support.

• Upload approved academic documents to the LMS (Orbund) and SIS, including syllabi, course materials, and announcements, as directed.
• Verify accurate posting of course shells, instructor information, and student rosters at the start of each term.
• Track grade submissions, attendance entries, and student engagement records; flag missing or late submissions for CAO follow‑up.
• Maintain orderly digital files for student academic records in coordination with the Registrar and the Senior Program Manager.

• Provide logistical coordination for faculty across scheduling, course materials, and routine communications.
• Support new faculty onboarding, including orientation to Orbund, syllabus standards, and Regular & Substantive Interaction (RSI) expectations.
• Assist faculty with student outreach and retention efforts as directed.
• Facilitate timely communication between faculty and the Academic Affairs team.

• Support the CAO, Sr. Academic Affairs Advisor, and Senior Program Manager in execution of routine academic operations including term start‑up, course close‑outs, and end‑of‑term processing.
• Track and document student‑facing academic incidents (academic integrity issues, grievances, attendance concerns) in coordination with Academic Affairs and Student Services.
• Support the documentation of Supervised Field Experience (SFE) records in coordination with Operations Compliance.
• Maintain version‑controlled student‑facing documents and forms across institutional templates.

• Maintain orderly records of student‑faculty interaction and student support activities in support of Regular & Substantive Interaction (RSI) documentation.
• Support the CAO in compiling student‑facing academic evidence for accreditation reviews…