Purchasing Agent

Purchasing Agent

Logistic Specialties, Inc. (LSI) delivers logistics, operational, and professional services that support government and commercial customers across the United States. Our employees play an important role in supporting mission-critical operations, including our partnership with CAL FIRE, where we provide procurement, warehousing, logistics, and administrative support to help keep resources moving efficiently. At LSI, we value integrity, accountability, teamwork, and a commitment to excellence in everything we do.

We are seeking a Purchasing Agent to join our CAL FIRE support team in Sacramento, California. This position plays a key role in supporting aircraft maintenance operations by procuring aircraft parts, equipment, and maintenance materials while ensuring compliance with California Department of General Services (DGS) and CAL FIRE procurement requirements.

Position Summary

LSI's Purchasing Team supports CAL FIRE AP by acquiring aircraft components and maintenance services. This centralized procurement group works with the inventory, logistics and parts room departments to generate all Purchase Orders (POs) for the AP, including State POs, Contractor POs, and Federal Excess Personal Property (FEPP). The Purchasing Team performs many functions outside the creation of purchase orders. Other acquisition activities include increasing vendor bases, researching part availability, establishing and maintaining vendor relationships, reviewing orders for compliance with required procurement procedures, invoice verification and coordination with AP Accounting.

Under the direction of the Purchasing Agent Lead, the Purchasing Agent assists in the procurement of aircraft parts, components, and related aircraft maintenance material and equipment for the exclusive use on CAL FIRE owned or operated aircraft.

Essential Job Responsibilities

• Place orders with commercial vendors.
• Respond to assigned, AP approved, RFQ's to research, find and procure items requested in the RFQ.
• Follow the DGS (Department of General Services) and CAL FIRE AP procurement processes and directives.
• Work closely with AP Accounting staff to create and place Commercial POs with AP approved suppliers after processing in AP's Fi$Cal system.
• If a new supplier must be found, follow all procurement processes and requirements and conduct research to find an acceptable AP supplier.
• Monitor, track and remain in contact with suppliers to ensure smooth procurement and delivery of each ordered item.
• Review orders to ensure compliance with CAL FIRE procurement processes.
• When creating POs, both individual Purchasing Agents and the department Lead check to ensure all DGS and CAL FIRE AP procurement requirements, processes, and directives are followed by reviewing POs for completeness and compliance before submitting to CAL FIRE for processing and billing.
• Conduct research on aircraft parts and supplies availability, price and conformity to CAL FIRE standards.
• Use a quality/schedule/cost evaluation process to document, select, and retain quality CAL FIRE suppliers.
• Follow established requirements to obtain multiple supplier bids.
• Invite the most qualified suppliers to participate as preferred providers and use best practices to ensure only highly qualified suppliers are used to supply parts and components.
• Work with the CAL FIRE AP accounting to ensure all purchases are in compliance with Department of General Services and CAL FIRE procurement processes.
• As part of daily responsibilities, coordinate with the CAL FIRE Accounting staff.
• Provide detailed employee training to ensure LSI Procurement department staff follow all DGS and CAL FIRE processes and requirements to create Commercial/State POs.
• Ensure we obtain multiple supplier quotes or award PO to a California-approved Small Business or Disabled Veteran Business Enterprise (DVBE).
• Ensure each vendor's required State forms are current and on file at the AP.
• Deliver PO packages to AP Accounting for timely data entry into their accounting system, Fi$Cal. Once Accounting is completed with the PO package our Procurement Agents complete the PO process by contacting the supplier(s) to activate the PO which places the order.
• Assist Purchasing Agent Lead to ensure routine orders, AOG, work stoppages and core returns are processed within AP time frames and procedures;
  When assigned by the Purchasing agent lead, Purchasing agents(s) will:
• Create ordering POs and track and monitor their AOG & Work Stoppage POs. AOG parts are received within 24 hours and Work Stoppages within 48 to 72 hours.
• Immediately return AOG/Work Stoppage Core Returns if required for repair.
• After creation of an AOG and/or Work Stoppage RFQ, the appropriate LSI Parts Room personnel notify the Procurement Lead, all Aviation Officers, the Chief of Maintenance, and the Aviation Logistic Support Manager via email. After the RFQ is approved by the Chief of Maintenance, the Procurement Lead assigns it to the appropriate, pre-designated Purchasing Agent. Once the…