Fiscal Assistant Senior

Position Title

Fiscal Assistant Senior

McKenna Garcia, , mcgarciau.edu

• College/Division: DACC Dona Ana CC
• Department: 941210-DACC ACCOUNTING SVCS
• Location:
  
  Doña Ana Community College
• Target Hourly/Salary Rate: $17.85
• Appointment Full-time Equivalency: 1.0
• FLSA Status:
  Non-Exempt
• Bargaining Unit Announcement:
  This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
• Contingent Upon Funding:
  Not Applicable
• Standard
  
  Work Schedule:
  
  Standard (M-F, 8-5)

• Prepare monthly reconciliations of grant, scholarship, and gift accounts
• Obtain and submit expense supporting documentation for grant billings
• Prepare and distribute monthly grant activity reports to Principal Investigators and college administrators
• Process electronic labor distributions, labor personnel action forms, journal vouchers, and purchase requisitions on grant indices
• Monitor grant expenditures to ensure purchases and travel are completed on time and funds are spent in accordance with award budgets
• Assist the Grant Accountant with year-end processes, including closing out grants and submitting final expenditure reports
• Reconcile PCards for departments, confirming all required documentation is included
• Process travel authorizations and reimbursements
• Assist departments with fiscal compliance, communications, and PCard and Aggie Mart training
• Work within Excel, COGNOS, EPrint, and the Aggie Service Desk

• Required Education and Experience
  • High School diploma + 3 years of relevant experience or an Associate’s Degree + 1 year of relevant experience.
• Preferred Qualifications
  • None specified.

• Environment:
  Work is normally performed in a typical interior/office work environment.
• Physical Effort:
  No or very limited physical effort required.
• Lifting Requirements:
  Requires handling of average-weight objects up to 10 pounds or some standing or walking.
• Risk:
  No or very limited exposure to physical risk.

New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.