Business Office Specialist

Overview

Required:

Associate’s degree in a related field with two (2) years of experience directly related to the standard duties as outlined. Equivalency:
Completion of a post-secondary degree or certificate in a related field may substitute for years of experience. Any combination of education, training, and/or experience as approved by the Human Resources Department.

FLSA Status:
Non-Exempt

Level: Eight (8)

Salary: $20.71 - $23.49 per hour (DOE)

Background

Located in Carlsbad, New Mexico, Southeast New Mexico College (SENMC) is a newly independent public community college accredited by the Higher Learning Commission. A proud Hispanic Serving Institution, it awards certificates and associate degrees that serve the needs of its region and prepare students to transfer to programs at other colleges or universities. SENMC offers Early College and Dual Credit programs in collaboration with local high schools.

Southeast New Mexico College enjoys the strong support of its community, and has been awarded several grants, which include $11.7 million from the U.S. Department of Energy and several multimillion-dollar grants from the U.S. Department of Education for student support.

The college’s diverse employee pool includes 40 full-time faculty, 48 adjunct faculty, and 102 staff members. SENMC offers a generous benefits package which includes medical, dental, retirement, and college tuition reimbursement. More information on SENMC can be obtained from its website at (Use the "Apply for this Job" box below)..

Purpose And Scope

Under direct supervision, the Business Office Specialist for the Business Office performs a wide range of administrative, and staff support duties to support the effective operation of the Business Office. This position requires knowledge of institutional policies and procedures, strong organizational skills, and the ability to apply a variety of administrative functions in a fast-paced, service-oriented environment. The Administrative Assistant serves as a point of contact for students, faculty, staff, and external partners;

responds to inquiries; and assists in resolving routine administrative and process-related matters to ensure efficient and accurate business operations.

Duties And Responsibilities

The duties below are representative of the duties of the classification and are not intended to cover all the duties performed by the incumbent(s) of any position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

• Welcome and assist visitors; respond to inquiries from students, faculty, staff, and the public regarding Business Office services and procedures.
• Maintain and manage the campus-wide event schedule, ensuring accuracy and timely updates.
• Coordinate key distribution for campus facilities, including tracking, documentation, and adherence to established policies and procedures.
• Distribute checks related to travel, tuition, and other approved transactions in accordance with SENMC policies.
• Coordinate travel arrangements for faculty and staff, including transportation and hotel reservations; assist with travel documentation and related processes.
• Provide general administrative support including filing, scanning, data entry, record maintenance, and correspondence.
• Maintain confidential financial and administrative records with discretion and professionalism.
• Coordinate and prioritize administrative tasks to meet deadlines and support efficient office operations.
• Perform other related duties as assigned to support the mission and operations of the Business Office.

Knowledge, Skills, And Abilities

• Knowledge of general business office operations, policies, and procedures.
• Knowledge of planning, scheduling, and record-keeping techniques.
• Skills in database management, records maintenance, word processing and data entry.
• Ability to provide excellent customer service.
• Ability to analyze information, solve problems, and make routine administrative judgments.
• Ability to communicate effectively, both orally and in writing.
• Ability to make administrative/procedural decisions and judgments with skills in…