Office Manager

Salary: USD
26 - USD
34 per hour

Office Manager

Location: Carlsbad, CA

Schedule: Full-Time, Onsite

Pay: $26.00 - $34.00 per hour

Ultimate Staffing is seeking an organized and proactive Office Manager to oversee daily office operations and support a professional, efficient workplace environment. This position will play a key role in managing administrative functions, coordinating office activities, and assisting with HR-related responsibilities. The ideal candidate is detail-oriented, resourceful, and capable of balancing multiple priorities in a fast-paced setting.

• Manage day-to-day office operations and administrative functions
• Serve as the main point of contact for office vendors, facilities, and general office needs
• Coordinate office supplies, equipment, and maintenance services
• Support employee onboarding, new hire paperwork, and orientation processes
• Maintain employee files and assist with HR administration
• Coordinate interview scheduling and recruiting activities as needed
• Assist with benefits administration and employee communications
• Plan and coordinate company meetings, events, and office initiatives
• Prepare reports, track expenses, and support leadership with special projects
• Ensure office policies and procedures are followed and updated as necessary

• 3+ years of office management, administrative, or operations experience
• Experience supporting HR functions such as onboarding, employee records, recruiting coordination, or benefits administration
• Strong organizational, multitasking, and time management skills
• Excellent verbal and written communication abilities
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel
• Ability to handle confidential information with professionalism and discretion
• Strong attention to detail and problem-solving skills
• High school diploma required; college coursework or degree preferred