Finance Specialist

Position Summary

Oversee the financial management of the capital and fixed assets within the district, ensuring accuracy, compliance, and efficiency.

• Maintain and update the financial management system for all district capital and fixed assets.
• Conduct regular physical asset verifications and reconcile them with accounting records.
• Ensure compliance with accounting standards and district policies related to capital and fixed assets.
• Coordinate and monitor the fixed asset tagging function.
• Provide guidance and support to school and department inventory control personnel, fostering a positive and collaborative work environment.
• Oversee the periodic fixed asset inventory process.
• Reconcile the fixed asset ledger by identifying discrepancies and making necessary adjustments.
• Conduct the weekly accounts payable data download and reconcile transactions to the fixed asset module.
• Manage the annual asset depreciation process and year end capital and fixed asset reporting process.
• Record asset purchases, gifts, deletions, thefts, dispositions, and transfers and report to the Board of Education, as required.
• Review chart of account coding for capital and fixed asset purchases.
• Maintain capital asset reporting including construction in progress, capital asset additions, deletions, and adjustments.
• Research and propose procedural and reporting updates based on changes in the Internal Revenue Code, OMB Circulars, GASB pronouncements, and other federal, state, and local regulations.
• Manage the tracking and reporting of lease agreements, as required by GASB 87.
• Manage the tracking and reporting of subscription-based information technology arrangements, as required by GASB 96.
• Manage the capital and fixed asset component of the annual audit process.

• Bachelor's Degree in accounting or business related field.
• Valid New Mexico license to practice in school finance.
• 2 years of experience in finance/accounting and/or with a capital/fixed asset inventory system.
• Proficiency in fixed/capital asset accounting and general ledger.
• Ability to interpret and apply federal, state and local regulations and appropriately manage internal control procedures.
• Must be able to pass employment verification.
• Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable.