Accounts Payable Lead

Old Town Design Group is seeking an Accounts Payable Lead to join our team in Carmel, IN. We are a dynamic and growing custom home builder, known for developing outstanding locations with timeless home designs. Old Town has a passion for people and the communities in which we work, and we are looking for a like-minded team member who will bring a passion for excellence, strong leadership skills, great work ethic, and a positive, can-do attitude to our team.

The Accounts Payable Lead is responsible for leading all Accounts Payable functions for Old Town Design Group and affiliated entities. This position oversees the full accounts payable cycle, serves as a subject matter expert and resource for the Accounts Payable team, ensures timely and accurate processing of invoices and payments, maintains vendor relationships, and supports the accounting team through process improvement, reporting, and compliance activities.

The Accounts Payable Lead will maintain the integrity of Old Town in all aspects of accounts payable operations. All responsibilities performed require extensive knowledge and understanding of Old Town residential and commercial properties, mission, and values. The successful candidate will possess an entrepreneurial work ethic, strong attention to detail, the ability to mentor and develop others, and the ability to collaborate effectively with team members across multiple departments while continuously seeking opportunities to improve efficiency and accuracy.

• Lead all Accounts Payable processes, ensuring invoices are accurately coded, approved, and paid in accordance with established procedures and timelines.
• Mentor, train, and develop Accounts Payable team members by sharing best practices, providing guidance, and supporting professional growth.
• Review and approve invoice batches, payment runs, ACH transactions, and check payments.
• Monitor accounts payable aging and cash requirements to ensure timely vendor payments and maintain positive supplier relationships.
• Establish, maintain, and improve accounts payable policies, procedures, and internal controls.
• Facilitate vendor onboarding and maintain compliance documentation.
• Partner with project managers, purchasing, and accounting teams to resolve invoice discrepancies and payment issues.
• Support annual audit activities and 1099 reporting.
• Serve as a resource and point of escalation for accounts payable questions and complex transactions.
• Other duties as assigned.

• Minimum of 5-7 years of progressive Accounts Payable experience, including experience leading processes, mentoring team members, or serving as a functional resource.
• Strong knowledge of accounts payable best practices, accounting principles, and internal controls.
• Experience with construction accounting, job costing, and AIA billing and payment processes preferred.
• Strong analytical, problem-solving, organizational, communication, and interpersonal skills.

The Accounts Payable Lead will report to the Accounting Manager.

This job description has been designed to indicate the general nature and level of work performed by the employee in the Accounts Payable Lead role at Old Town Design Group. While overseeing the day-to-day accounts payable operations, managing vendor relationships, supervising accounts payable staff, ensuring timely and accurate invoice processing and payment activities, supporting month-end and year-end close processes, maintaining compliance with internal controls, and driving continuous process improvements, this description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the employee assigned to the role.