Receptionist, Administrative​/Clerical

Responsibilities

• Welcome visitors, determine nature of business, and announce visitors to appropriate team members.
• Answer, screen, and direct phone calls and e-mails to team members; taking messages and scheduling appointments as needed.
• Receive mail, documents, packages, and courier deliveries. Distribute items to appropriate parties.
• Assist with event management for office holiday party and outings.
• Prepare mail and packages for shipping.
• Maintain telephone directory for assigned portfolio.
• Maintain office inventory and equipment by checking stock to determine inventory level, anticipating needed supplies, and placing orders.
• Perform administrative duties as needed including creating presentations, mailing, copying, or compiling materials.
• Perform basic filing and recordkeeping.
• Complete daily office opening and closure procedures.
• Proactively plan for time off and arrange for coverage of the receptionist area.

• High School Diploma is required.
• Previous administrative experience is preferred.
• Must adhere to regular office hours schedule, which is typically 8 am – 5 pm.
• Understanding of basic administrative and clerical procedures and systems.
• Must be proficient with Microsoft Office programs.
• Ability to be organized, detail‑oriented, and to work effectively in a fast‑paced environment.
• Ability to work cooperatively and respectfully with others.
• Must possess exceptional organizational and time‑management skills, including the ability to balance and prioritize simultaneous projects and tasks.
• Strong written and verbal communication skills are required.
• Must present the ability to execute job duties under stressful circumstances such as last‑minute deadlines or other difficult situations.
• Maintains a high level of confidentiality.
• Regular attendance, work ethic and strong interpersonal skills are required for success in this position.
• Must have a valid driver’s license and reliable transportation.

• Comprehensive benefits package, including 401(k) with company match.
• On the job training and development.
• Generous paid time off.
• Competitive compensation plan with bonus opportunities.
• Great work environment.
• Opportunities for advancement.
• Discounted apartment home.

We are an Equal Opportunity Employer, and we affirmatively seek diversity in our workplace. We recruit qualified candidates and advance our employees without regard to race, color, religion, gender, age, disability, genetic information, ethnic or national origin, marital status, veteran status, or any other status or characteristic protected by federal, state or local laws.