Senior Executive Administrator | Executive Operations; Office CEO

Senior Executive Administrator | Executive Operations (Office of the CEO)

Join Bolder Industries – Where Innovation Meets Impact

Bolder Industries is redefining the rules of sustainable manufacturing. We deliver traceable, mass-balanced circular solutions for the rubber, plastics, and petrochemical sectors — transforming end-of-life tires into high-value materials used by global brands across more than 3,000 applications.

With proven technology, a strong commercial track record, and rapid global growth, Bolder leads the industry in circularity cutives join for the mission and stay for the people. We have a bold, collaborative culture driven to make a difference.

If you're ready to lead innovation and scale global impact, this is where bold ideas meet real results. Bolder Industries is ISO 9001 certified and holds a Bronze Eco Vadis rating. Visit  to learn more.

Location:

Carmel, IN Type:
Full-Time

Bolder Industries is seeking a dynamic Senior Executive Administrator to support the CEO and executive leadership team. This is not a traditional administrative role—this individual will serve as a central force in assisting the team in driving execution, ensuring alignment, and maintaining operational rigor across the business.

The ideal candidate is highly organized, proactive, and thrives in fast-paced, high-growth environments. They bring structure, discipline, and follow-through to executive priorities while operating with urgency and precision.

• Own end-to-end preparation for executive and leadership meetings (internal and external), including agenda development, pre-read coordination, and documentation of outcomes
• Establish and manage a RAIL (Risks, Actions, Issues, Lessons) tracking system; drive accountability and ensure timely closure of action items across leadership and functional teams
• Assemble CEO-level executive reports by consolidating KPI inputs from Operations, Engineering, Technology, Finance, and HR into clear, decision-ready materials
• Support preparation and coordination of board materials and investor reporting, including compiling inputs, formatting presentations, and ensuring alignment with executive messaging
• Act as a key communication conduit for the CEO and executive team; support development and execution of a consistent internal communication cadence across the organization
• Manage complex and dynamic calendars for the CEO and COO, ensuring alignment with strategic priorities and optimizing time allocation
• Develop and maintain tracking tools, dashboards, and reporting systems using Excel, Microsoft Office, and project management platforms such as  or Asana
• Support preparation of high-quality executive presentations, reports, and communications; familiarity with desktop publishing tools is preferred
• Apply strong project management discipline across executive priorities, including timeline management, stakeholder coordination, and proactive follow-ups to ensure on-time delivery
• Operate with high energy, responsiveness, and flexibility, including willingness to travel to support executive and business needs

• 5+ years of experience in executive administration or senior administrative support roles, preferably in high-growth, industrial, or technology-enabled environments
• Strong project management skills, with demonstrated ability to coordinate cross-functional initiatives, manage timelines, and drive tasks to completion with minimal oversight
• Proven ability to operate with speed and accuracy in a high-demand, executive-facing role
• Advanced proficiency in Excel and Microsoft Office; experience with , Asana, or similar workflow tools
• Excellent organizational skills with the ability to manage multiple priorities and stakeholders simultaneously
• Strong written and verbal communication skills; capable of synthesizing information into clear, actionable formats
• High level of professionalism, discretion, and judgment in handling sensitive information

• Executive meetings are tightly run, well-prepared, and action-oriented
• RAIL tracking is consistently maintained, with clear ownership and timely follow-through
• Cross-functional initiatives are tracked and delivered on schedule with strong coordination and visibility
• CEO reporting and board/investor materials are accurate, well-structured, and delivered on time
• Internal communications are clear, consistent, and aligned with leadership priorities
• The CEO and executive team operate efficiently with well-managed schedules and strong administrative leverage

Why Bolder Industries?

We offer a competitive benefits package designed to support your personal and professional growth:

• Career Growth:
  Training and development programs
• Employee Recognition:
  Real-time appreciation with personalized rewards
• Time Off:
  Generous PTO and paid sick leave
• Comprehensive Insurance:
  Medical, dental, and vision for employees and families
• Security:
  Short-term/long-term disability and life insurance at no cost to employee
• Retirement: 401(k)…