Administrative Coordinator

Administrative Coordinator

We are looking for an Administrative Coordinator to support a certification-focused program within the manufacturing industry in Carmel, Indiana. This contract position is ideal for someone who enjoys keeping processes organized, communicating clearly with stakeholders, and ensuring time-sensitive activities stay on track. The role offers the opportunity to manage administrative workflows, maintain accurate program records, and contribute to a positive experience for members and certification participants.

Responsibilities:

• Manage certification submissions, renewal documents, and supporting administrative materials with accuracy and timeliness.
• Coordinate audit schedules and monitor the progress of plant reviews and personnel certification participants.
• Maintain up-to-date records across program files and ensure documentation remains complete and well organized.
• Provide clear communication regarding deadlines, application requirements, status updates, and next steps.
• Support calendar coordination and administrative planning related to certification activities and program events.
• Represent the organization at select industry events during the year and assist with related logistical preparation.
• Respond to inbound inquiries in a courteous, service-oriented manner and help resolve routine questions efficiently.
• Contribute to additional administrative and program support tasks as business needs evolve.