Coordinator of Harlaxton Academic and Faculty Support

The University of Evansville invites applications for the position of Coordinator for Harlaxton Academic & Faculty Support. This position provides essential administrative support for the academic operations of Harlaxton College and serves as a key University of Evansville-based resource for faculty coordination, academic scheduling, registration management, academic systems, and related administrative processes.

Working under the supervision of the Manager for Enrollment & Program Operations, the Coordinator supports a variety of recurring processes that connect Harlaxton College, University of Evansville offices, visiting faculty, permanent Harlaxton faculty, and students. The successful candidate will play a vital role in ensuring that academic schedules, faculty records, registrations, syllabi, and related administrative systems are maintained accurately, efficiently, and effectively.

Key Responsibilities

The Coordinator for Harlaxton Academic & Faculty Support assists with a wide range of academic and faculty operations that support the successful delivery of Harlaxton programs.

Faculty Coordination

• Coordinate semester and summer course offerings, faculty information, academic timetables, class schedules, and classroom assignments.
• Collect, maintain, and track faculty documentation, applications, syllabi, deadlines, and related academic information.
• Provide ongoing communication, guidance, and administrative support to visiting and permanent faculty.
• Coordinate and co-host faculty pre-departure information sessions and related orientation activities.
• Support faculty planning initiatives, including development and administration of the Faculty Ambassador Program.
• Assist with faculty onboarding workflows and administrative processes.

Academic Scheduling & Registration Management

• Manage student registration processes and enrollment adjustments.
• Support course enrollment management, including British Studies course balancing and add/drop processes.
• Coordinate academic scheduling activities to ensure accurate course offerings and classroom assignments.
• Maintain records and documentation related to course scheduling and registration activities.
• Work collaboratively with University offices and Harlaxton staff to resolve registration and scheduling issues.

Systems & Data Management

• Build and maintain Harlaxton courses and faculty records within Colleague.
• Manage and maintain current syllabi within the University syllabus repository.
• Support Slate administration related to faculty applications, onboarding, and workflow management.
• Develop and improve automated processes, workflows, and system efficiencies where appropriate.
• Ensure the accuracy and integrity of academic and faculty records across multiple administrative systems.

Administrative Process Improvement

• Develop and maintain workflows, checklists, templates, process documentation, and training materials.
• Identify opportunities to improve administrative effectiveness and efficiency.
• Maintain organized records and documentation that support academic and faculty operations.
• Assist with special projects and other administrative initiatives as assigned.
• Support financial processing related to academic and faculty operations.
• Assist with tracking and maintaining records associated with departmental budgets and expenditures.
• Coordinate administrative processes involving multiple stakeholders across both campuses.
• Provide general operational support for Harlaxton academic programming.

Website & Communications Support

• Assist with maintaining academic and faculty information on University websites and internal resources.
• Coordinate communication between faculty, staff, and administrative offices.
• Support dissemination of important academic schedules, deadlines, and program information.

Required Qualifications

• Bachelor's degree or an equivalent combination of education and relevant professional experience.
• Minimum of two years of administrative, academic support, higher education, or related professional experience preferred.
• Strong organizational and administrative skills with the ability to manage multiple recurring processes and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Demonstrated attention to detail and commitment to accuracy.
• Ability to work independently while exercising sound judgment and discretion.
• Strong technology skills and willingness to learn new systems and platforms.
• Ability to work effectively with faculty,…