Community Maintenance Landscape Manager

Contribution to Company Mission and Vision:

The CMLM shall work collaboratively to ensure that the Company continues to create communities that flourish, while supporting the foundational principles of pursuing outstanding locations and timeless designs. The CMLM shall maintain the integrity of the Old Town brand in all aspects of their position while contributing to the values of gratitude, ownership, perseverance, accountability and innovation.

• Work with the leadership team to participate in early land planning exercises to understand the overall needs of the community and inform planning based on existing communities.
• Accomplish the stated project objectives within the stipulated time of all assigned projects.
• Ensure that all project requirements are completed; at the same time ensure that quality, cost and time are properly managed.
• Document and store lot conditions through pictures.
• Secure competitive bids and make award recommendations of responsive/responsible contractors.
• Supervise subcontractors for compliance with construction documents, quality requirements and critical path schedule.
• Review/approve payment of subcontractor pay applications and purchase orders.
• Supervise Grounds Maintenance Manager for successful pre and post lot inspections & on-going community maintenance for the remaining life cycle of the development, post.
• Assist in developing accurate cost projections; scope, budget and schedule.
• Monitor and coordinate the work effort of all consultants and subcontractors to ensure their scope of work is in conformance with the project budget, schedule, and development guidelines.
• Schedule maintenance and repairs, regularly inspect property to ensure it is in good working order, quickly resolve emergency maintenance issues in coordination with the Grounds Maintenance Manager.
• Keep open dialogue with Owners on vacancies, tenants, physical condition of property and financial issues.
• Maintain property by investigating and resolving complaints, completing repairs, and contracting with landscaping and snow removal services.
• Participate in HOA meetings in support of the Community Manager role.
• Support the Community Manager role in accurate budget creation and adherence to Architecture Review Board – attend bi-weekly ARB meetings and coordinate architectural approvals in partnership with legal administrator.
• Serve on ARB providing detailed input on all builder plan submissions to the board.
• Review home builder landscape plans for approval for each community that Old Town manages and confirm installation per plan.
• Manage all property owner maintenance issues that fall outside of the HOA property management services agreement.
• Maintain building systems by contracting for maintenance services and supervising repairs for all Old Town owned properties not managed by third party services (HQ, Field Office).
• Provide accurate documentation, reporting, and data collection to ensure compliance with any financial reporting requirements.
• Maintain maintenance logs and report on activities per property/community.
• Ensure health and safety policies are in compliance.
• Attend weekly/monthly/quarterly project meetings with agendas that include status updates and tasks to be accomplished.
• Other duties as assigned

• Minimum high school diploma or equivalent required.
• Valid, unrestricted driver’s license and good driving record required.
• Minimum 5 years in construction, development design and/or land & site development.
• Must be able to read, understand and evaluate civil engineering, dry utility, and landscape plans.
• Good written, oral, organizational and math skills.
• Must possess professional attitude to represent the company in a positive manner.
• Ability to perform multiple detail-oriented tasks with simultaneous deadlines in a professional matter.
• Knowledge in Microsoft Office (Word, Excel) and Microsoft Project a plus.
• Excellent project management, organizational, time management, and planning skills. Strong customer service skills are a plus.

The Community Maintenance and Landscape Manager will report directly to the Land