Development Specialist

The Development Specialist supports Indy Humane's fundraising efforts through donor stewardship, gift administration, campaign support, reporting, and donor database management. This position serves as a key member of the Development Team, ensuring donors receive timely and meaningful stewardship, fundraising initiatives are executed efficiently, and donor information remains accurate and actionable. The Development Specialist partners closely with Development staff to support annual giving, major gifts, grants, events, and donor engagement activities through strong operational support, reporting, financial coordination, and donor database management.

• Support operational workflows related to fundraising campaigns, events, annual giving, grants, and major gifts
• Coordinate donor acknowledgment and stewardship activities
• Assist with donor cultivation and stewardship initiatives designed to increase donor engagement and retention
• Support fundraising events and donor engagement activities
• Maintain moves management tracking and donor pipeline activities
• Collaborate with Development staff to improve operational efficiency and donor experience
• Ensure fundraising systems and tools support effective donor relationship management
• Prepare donor lists, prospect information, reports, and materials to support fundraising activities
• Manage donor communications and stewardship activities through accurate tracking and reporting

• Manage and maintain the organization's donor database and CRM platform
• Ensure the accuracy, integrity, and consistency of donor records
• Oversee gift entry, coding, acknowledgments, and donor data quality processes
• Create and maintain donor segmentation lists, reports, and dashboards
• Manage database imports, exports, integrations, and data migrations
• Maintain Development Department policies, procedures, and operational documentation
• Support best practices related to donor data management and reporting

• Generate fundraising reports for leadership and Development staff
• Track donor retention, fundraising performance, campaign outcomes, and pipeline activity
• Analyze fundraising data to identify trends and opportunities
• Provide data insights that support fundraising strategy and decision‑making
• Assist with forecasting and revenue tracking activities

• Reconcile fundraising records with Finance and Accounting teams
• Track pledges, grants, matching gifts, recurring gifts, and restricted funds
• Ensure accurate documentation related to charitable contributions
• Support audit preparation and development‑related financial reporting activities
• Process donor deposits, recurring gifts, and donor payment transactions
• Monitor gift processing procedures for accuracy and compliance

• Identify opportunities to improve fundraising workflows and operational efficiency
• Assist with the development and maintenance of development‑related standard operating procedures
• Support relationships with fundraising software vendors and service providers
• Troubleshoot system issues and assist staff with development systems and reporting tools
• Support implementation of new systems and process improvements

• Ensure compliance with donor privacy standards and fundraising regulations
• Maintain accurate donor acknowledgment and tax documentation procedures
• Support data security, confidentiality, and donor record retention practices
• Maintain compliance with organizational policies and fundraising requirements

• Collaborate with Development leadership to support fundraising goals and donor engagement strategies
• Partner with Finance, Marketing, Operations, and Leadership teams as needed
• Attend Development meetings, all‑staff meetings, and organizational training opportunities
• Serve as a professional representative of Indy Humane when interacting with donors and stakeholders
• Perform additional duties, projects, and assignments as needed

• Bachelor's degree in Nonprofit Management, Business Administration,
• Communications,…