Accounting Administrator

Job Title:

Accounting Administrator

Job Description

This entry-level Accounting Administrator role offers a strong starting point for a career in accounting, administration, or business operations. The position focuses on supporting day-to-day accounting and office activities, including accounts payable, purchase orders, billing, and general office coordination. The successful candidate will be organized, detail-oriented, eager to learn, and comfortable balancing accounting, administrative, and customer service responsibilities in a fast-paced environment.

Responsibilities

+ Assist with payment processing and track outstanding invoices to ensure timely payments.

+ Match invoices to purchase orders and supporting documentation to maintain accurate records.

+ Investigate invoice discrepancies and follow up with vendors to resolve issues promptly.

+ Maintain organized accounting files and documentation for easy retrieval and audit readiness.

+ Support month-end reporting and assist with administrative accounting tasks as needed.

+ Create and enter purchase orders into the system and monitor them through the procurement process.

+ Set up new vendors and maintain current vendor information in the system.

+ Communicate with vendors regarding orders, deliveries, invoices, and payment status.

+ Ensure vendor documentation is complete, accurate, and up to date.

+ Assist with resolving purchasing and shipment issues by coordinating with vendors and internal teams.

+ Assist with customer invoicing and billing activities to ensure accurate and timely billing.

+ Track customer payments and maintain detailed payment records.

+ Monitor shipments to ensure products are received and delivered on schedule.

+ Coordinate shipment updates with vendors and internal teams to support on-time delivery.

+ Answer and direct incoming phone calls in a professional and courteous manner.

+ Greet visitors and provide professional front-office support to create a positive first impression.

+ Assist with scheduling meetings and coordinating office activities and calendars.

+ Manage office supplies and maintain administrative records to support smooth office operations.

+ Coordinate office lunches, celebrations, and company events to support team engagement.

+ Provide general administrative support to leadership and office staff as needed.

+ Collaborate with colleagues in a manufacturing environment to support operational needs.

+ Use ERP systems and office management tools to perform daily accounting and administrative tasks.

Essential Skills

+ Ability to perform accounts payable tasks, including invoice entry, matching, and payment tracking.

+ Experience or familiarity with purchase orders, including creation, processing, and monitoring.

+ Skill in vendor setup and vendor management, including maintaining accurate vendor records.

+ Proficiency in invoice processing, billing, and payment tracking activities.

+ Strong data entry skills with a high level of accuracy and attention to detail.

+ Ability to handle office coordination and office administration responsibilities.

+ Comfort with answering phones, providing phone support, and offering professional customer service.

+ Capability to perform order entry and maintain accurate record keeping.

+ Basic bookkeeping knowledge to support accounting functions.

+ Experience or familiarity working with ERP systems.

+ Ability to work effectively in a manufacturing environment.

+ Strong organizational skills and the ability to manage multiple tasks and pivot throughout the day.

+ Ability to communicate clearly and speak good English.

+ Eligibility to work in the United States.

+ Willingness to balance accounting, administrative, and customer service responsibilities.

Additional

Skills & Qualifications

+ Interest in starting a career in accounting, administration, or business operations.

+ Eagerness to learn and develop new skills in accounting and office management.

+ Ability to work directly with company leadership and support a team-oriented environment.

+ Comfort using office management tools and software to support daily operations.

+ Professional interpersonal skills to interact with vendors, customers, visitors, and…